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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00150661 |
Description Activated On: 1/14/2026 1:25:46 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position involves the technical work in the financial administration of Department of Human Services Grants to counties for the Office of Children Youth and Families (OCYF), Office of Medical Assistance Programs (OMAP), Office of Income Maintenance (OIM), Office of Administration (OA), Office of Mental Health and Substance Abuse Services (OMHSAS), Office of Developmental Programs (ODP), Office of Policy Development (OPD) and Office of Child Development and Early Learning (OCDEL). This includes functions relating to the review and analysis of financial reports, processing of payments, development of policies and procedures, the management of allocations to control and account for grants, using personal computers and the performance of quality control reviews. The employee works independently, and judgment must be exercised in all areas of responsibility. Most tasks and assignments are completed without direct supervision. Work is reviewed for accuracy, clarity and completeness when finished. Within established procedures and policies, the employee has considerable latitude and is accountable for results. The employee must be knowledgeable in law, regulations, policies, procedures, and standards relating to the financial administration of the specifically referenced- above programs. In addition, the employee must develop and maintain a working knowledge of the computer software programs that are used by the Section. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. SPECIFIC DUTIES: Develops and maintains working relationship with the OCYF, OMAP, OIM, OA, OMHSAS, ODP, OPD, OCDEL, DHS Budget Office, Comptroller’s Office, Auditor General’s Office, County Program Fiscal Officers and Administrators and various state, federal and independent auditors. Provides technical assistance and advice to officials within the Department and to county and provider officials regarding the financial administration of the programs. Analyzes regulations, program policies and procedures and new initiatives to evaluate their effects on the financial operations of county programs. Develops and maintains the information, policies, and procedures necessary to operate the grant payment systems; resolves problems regarding payment issues. Analyzes allocations, prior payments and expenditure information and the budget and appropriation structure to ensure the availability of funds and to compute, charge and document the appropriate payment amounts. Posts Non-Po entries in SAP to generate State Act 148, Title IV-B and Title XX, Homeless Assistance Program, Human Services Development Fund, Human Services Block Grant, Medical Assistance Transportation Program, Mental Health Program, Intellectual Disability Program, Early Intervention Program and Medicaid Administration payments to counties. Summarizes SAP transactions for Non-Po invoice entries by generating and modifying invoice tracking reports and forwarding with additional supporting documentation to the Program Offices. Responds to inquiries from the program office regarding status of outstanding county reports, anticipated payment dates, payment amounts and requests for expedited payments. Develops financial reporting forms, instructions, and account structures. Establishes quality assurance standards to ensure consistency in the review of financial reports; performs quality assurance checks by examining expenditure reports for completeness, accuracy and conformance with established procedures and policies. Analyzes expenditure reports for the purpose of maintaining expenditure controls; resolves problems regarding reporting; recommends certification of reports. Performs quality control reviews. Reviews, analyzes, and prepares quarterly actual and advance county payments for the OCYF, OMAP, OIM, OA, OMHSAS, ODP, OPD, OCDEL. Assembles, maintains, and analyzes fiscal and statistical data to evaluate allocations, prepare reports, respond to informational requests, and maintain databases. Prepares correspondence to Department, county, and provider officials, regarding financial reports and the interpretation and/or clarification of financial regulations, policies, and procedures. Electronically transmits payment notification letters, computation worksheets, general invoices, refund requests, year-end summaries and billings to county or provider officials. Assembles and prepares YDC/YFC billing documents for the counties. These documents inform the County Child Welfare Programs of the amounts they owe the Department for YDC/YFC usage each quarter. This task requires the analysis and manipulation of data contained in APPMAP and translating that data into a format that can be used by the counties in understanding their YDC/YFC usage by individual child. Handles IT issues for the Section. Performs other duties as requested. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Work assignments are reviewed using standards and objectives developed for employee. Supervisor meets regularly with staff and discusses work assignments as necessary. The Employee requests direction from Supervisor when necessary. Employee responds to inquiries from the program office, comptroller, budget, counties, and auditor general. Employee research, inquires, and delivers the response via email, fax, verbal, letter, or report. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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