Commonwealth of Pennsylvania

POSITION DESCRIPTION FOR JOB POSTING

Position Number:  00162137

Description Activated On:  10/7/2024 11:49:41 AM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. 

 The Investment Professional for Annuitant Accounting, Healthcare Accounting & Hybrid Plan Accounting will primarily be responsible for the development and enhancement of the internal control environment framework of the Annuitant Accounting, Healthcare Accounting & Hybrid Plan Accounting sections in the Office of Financial Management (OFM). The primary purpose of this role is to assure the internal control environment is comprehensive, complete, documented appropriately and operating effectively. The position will work in conjunction with other areas in PSERS organization to develop and maintain a comprehensive internal control framework of PSERS organizational process on an end-to-end basis. This position will organize, interface, coordinate, and respond to internal and external audit requests and documentation needs. This position reports directly to the Annuitant Accounting Manager and will operate with considerable independence, as this is a position that is expected to function with authority and autonomy.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

1. Develop and enhance a comprehensive internal control environment framework of the OFM, in coordination with OFM management
2. Coordinate documentation of internal controls throughout OFM and other groups within the PSERS organization that participate in internal control operations associated with Annuitant, Healthcare and Hybrid Accounting
3. Develop internal control procedures and protocols to effectively reduce technological, financial, strategic, and reputational risks associated with Annuitant, Healthcare and Hybrid Plan Accounting
4. Serve as the liaison with PSERS internal auditors which includes providing all necessary policy and procedure reports to address auditor technical questions and operational requests, which allows for audit completion in the most effective and efficient manner possible
5. Serve as the liaison with PSERS internal auditors which includes providing all necessary policy and procedure reports to address auditor technical questions and operational requests, which allows for audit completion in the most effective and efficient manner possible
6. Coordinate documentation required for the SOC review assessment and audit with PSERS internal auditors
7. Test and validate appropriate controls for production processes
8. Evaluate the organization’s audit readiness by assessing all the suitability of risk-mitigating controls for production processes with PSERS external SOC auditors
9. Coordinate and assist in the implementation of the corrective action during the remediation phase of the SOC audit plan
10. Review and analyze the Defined Contribution (DC) financial reporting fair value policy sections (GASB 72)
11. Develop and perform detailed monthly reconciliation of DC plan contributions from the School Districts to Voya posted amounts
12. Assist the team with the review, analysis, reconciliation of 1099R tax information during mid-year and dry runs. Identify anomalies and take appropriate corrective action before the annual run
13. Assist the team with the review, analysis, reconciliation, compilation and production of the annual 1099R tax forms provided to over 249,000 recipients
14. Proactively identify internal control issues and obtain workable resolutions. Make a broad range of decisions, communicate and escalate issues as appropriate to OFM management
15. Assist with providing internal control advice to senior leadership and management teams
16. Assist with monitoring and analyzing new or changing operational risks, internal control, and regulatory requirements and legislation applicable to the financial industry, public pensions, and post-employment healthcare
17. Stay current with industry trends and best practices, as pertinent to the areas under this position’s purview, and proactively work to implement industry trends for the betterment of internal controls
18. Assist with developing and providing training to staff on operational risks and internal control developments
19. Assist with special projects and contribute to broader OFM initiatives as required.
20. Coordinate the annual review and updating of all OFM policies and ensure policies are stored in central location.
21. Participate in special projects, as assigned by the Chief Financial Officer which may require working in groups and/or individually
22. Serve as a backup for PSERS Mission Critical Monthly Payroll process
23. Serve as a Reviewer for the Monthly Payroll Reconciliations
24. Serve as a backup for the Healthcare payroll balancing

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

1. Determines schedule to meet with staff to discuss, review, and document the internal controls
2. Assess and identify internal control and operational risk issues to report to OFM management
3. Evaluate, develop, and enhance internal controls procedures to recommend to OFM management
4. Assess and identify industry trends and best practices and provide best practice recommendations to OFM management

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
 
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