Position Description

Commonwealth of Pennsylvania
POSITION DESCRIPTION FOR JOB POSTING
Position Number: 00165661	Description Activated On: 3/4/2026 9:48:22 AM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively.

Performs technical duties to assist with Reimbursable Activity Reports (RARs) and provides technical assistance as needed to assist with the review, analysis, and development of maintenance operations in accordance with management objectives and department policies and procedures within District 2-0.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

Assists the District RAR coordinator and serves as back-up with RAR related tasks including: reviewing incoming police reports daily for all counties within in District 2-0 for possible property damage; coordinates with County RAR Coordinator to complete a physical review of possible damage within 5 business days of notification of incident; creation of RAR related notifications and work orders in a timely manner; document needed repairs in appropriate locations.

Locate, inspect and identify property damage, including guiderail, signs, etc, along the District 2-0 Interstate Corridor and other locations throughout the District as needed.

May review any contractor work, i.e. guiderail repair, mowing, tree trimming, tree removal, herbicide, etc, completed in District 2-0.

Assists with preparing Reimbursable Activity Reports (RARs) for all reported damage to highway facilities. Compiles all necessary data needed for the Department to bill the responsible party. Enters all required information in the Plant Maintenance SAP computer system. Works with the Central Office RAR Unit to resolve any issues regarding RAR billings and provide additional documentation as needed.

Assists in analyzing work plans to ensure that the program is balanced and the labor, materials,
equipment and funds necessary to complete work plans are available. Assists in completing
adjustments to work plans as required and input notifications in SAP for 5-year SIP Plan and Section Cycle Maintenance.

Assists in reviewing and analyzing data from the Systems, Applications, and Products (SAP) Plant Maintenance and Roadway Management Systems (RMS) to endure program goals are achieved and overall systems control is maintained.

Assists in reviewing foreman payrolls for accuracy. Utilizes reports to monitor work data information including production units completed, man-hours spent, equipment utilization, and material suage for fulfillment of work plans and resolves any inaccuracies that may occur.

Reviews and monitors work data information to ensure compliance with county measurement tools and makes recommendations as to how the organization can improve. Monitor weekly crew production of core maintenance activities through appropriate system.

Assists in monitoring maintenance operations in the field to ensure the applications of approved
maintenance standards and in completing field studies to gather data from various maintenance
operations for the development of work standards. Complete efficiency and safety reviews of crew operations when requested along with performing state route reviews and drainage inspections to assist in development of annual work plans.

Recognizing that everyone is involved in the District’s and County’s actions to demonstrate sound environmental practices, each employee fulfills the maintenance unit business plan objectives related to the Strategic Environmental Management Program (SEMP).

Performs special projects and other duties as required or assigned.

Safety:
1.Assess your environment and be responsible for your safety, the safety of co-workers, and the public.
2. Attend required safety training and adhere to the requirements of all safety manuals, policies, and laws.
3.  Immediately report to your supervisor any incident, unsafe practice, or near miss.
4.  When in an enclosed environment (office buildings, confined spaces, flagger stations, equipment pinch points, etc.), know your evacuation process and escape route, your communication protocols, and appropriately react in the event of an incident.

Succession Planning:
Take an active role in succession planning by completing a Career Development Plan in collaboration with the supervisor. In conjunction with the supervisor, participate in knowledge management/transfer by identifying key aspects of the job and sharing explicit and tacit program/technical knowledge with other employees.

Department Green Plan Policy:
As part of PennDOT’s MS4 obligations including NPDES Permit compliance and stockpile good housekeeping, all Construction Inspection Employee, Manager & Supervisor and Maintenance Employee, Manager & Supervisor PD’s must include the following statement:
Commit to following the Departments Green Plan Policy (Pub 712) and the associated principals. Failure to comply with Department Green Plan Policy shall be documented in employee’s performance review.

Fair Labor Standards Act (FLSA):
Unless directed otherwise by your supervisor or manager, comply with stated work hours for the 7.50/8.0-hour day.

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

Maintains the RAR Program for all counties within District 2-0. Works with County Personnel to obtain information needed to record and process RA activities. If problem is found, uses training materials, EUPs, and other available resources. If unable to solve the problem, reaches out to Supervisor or other resources for assistance to resolve the problem. Work is reviewed upon completion by supervisor.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:

Licenses, registrations, or certifications:

1.   N/A

2.   N/A

3.   N/A

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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.

1.	Understand and follow oral and written instructions.
2.	Analyze and interpret policies, regulations, and standards.
3.	Effectively communicate by oral, written and electronic means.
4.	Use required personal protective equipment and be responsible for its care, storage and maintenance.
5.	Use standard office equipment.
6.	Gather & analyze data.
7.	Use a computer and software applications.
8.	Maintain effective working relationships.
9.	Sit, stand, walk, bend, kneel, stoop, reach, crawl, twist and climb; lift and carry objects of various weights.
10.	Travel as required.