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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00166241 |
Description Activated On: 7/20/2026 8:51:24 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Supports the administering of the Special Hauling Program and provides clerical and office support in the issuance of Highway Occupancy Program. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. The following duties within the specified Strategic Focus Areas support: A. The Department's objective to improve delivery in the issuance of Special Hauling and Highway Occupancy Permits: 1. Lead the employee’s area of responsibility in Strategic Focus Areas by establishing an environment for delivery of effective and efficient transportation services; supporting a strategically planned, maintenance first program emphasis; working with results oriented teams to improve work methods, use improved technology, enhance service delivery and quality; ensure prompt, courteous, and accurate customer services; improving internal and external communications; and increasing the levels of safety for travelers in the following ways: 2. Provide excellent service to our customers and to the commerce of the commonwealth by providing timely and accurate Special Hauling Permits. 3. Ensures permit programs are consistent with Departmental goals and objectives by organizing, directing, and coordinating the strategic efforts of permit programs with inter-modal transportation systems, customer needs and expectation, sound management practices and principles. 4. Completes assigned work in the form of programs or objective and self-reviews it in progress and/or upon completion for acceptability and conformance with established criteria. 5. Participate actively in quality improvement efforts, recommending and implementing new initiatives to eliminate unproductive, inefficient, or redundant operations, and to foster a sense of ownership and pride in both group and individual work results. 6. Develops and maintains effective working relationships within the Department, other agencies, public officials, appropriate interest groups, and the general public to promote transportation mission activities and to help lead into the 21st century. B. Safety and administrative duties as listed below: 1. Assures applicants adhere to Federal and State laws and regulations, program policies and procedures relating to the review of applications, issuance of permits, processing of permit fees and retention of program records in order to preserve the safety of highway users, to facilitate the movement of permitted vehicles and traffic generally, to protect the structural integrity of the highway and bridge system and to encourage the economic growth of commerce and industry consistent with other program objectives. 2. Independently controls the quality and efficiency of Hauling Program activities, including comprehensive application reviews based on practical knowledge and experience gained “on the job.” Determine “nondivisibility” of vehicle(s) and load(s) identified on each application. Return incomplete or inconsistent applications. Independently rejects unsatisfactory applications with reasons articulated. Suggest alternate routing when routes proposed by applicant are unsatisfactory. In accordance with Section 6104 of the Vehicle Code, independently determines whether additional information must be submitted by the applicant (e.g., certified weights, shop drawings, photographs, route surveys). Independently applies conditions and restrictions to permits based on particular information contained on each application and the authorized route of travel. 3. Independently addresses applicant/permittee questions as they arise. Serves as the principal point of contact for Hauling Program inquiries. This includes providing program information (orally and in writing) to applicants and other interested persons: motor carriers, permit services, manufacturers, contractors, municipalities, law enforcement agencies, other State and Federal agencies, insurance companies, District Bridge, Construction, Maintenance, Roadway Management and Traffic Units, Attorneys, Legislative Aides, utility companies, loggers and the general public. 4. Understands, interprets and explains Federal and State laws and regulations (e.g., PA Vehicle Code Title 75, Chapters 179, 187, 189, 191, 193), and policies (i.e., Publication 31) as they pertain to the Hauling Program. 5. Provides intra-district routing clearances for applications being processed by other Districts. Coordinates review of application routes with staff in affected Districts. 6. Participates in the notification of other Districts, web users, and district personnel on temporary road and/or bridge restrictions. This includes: construction and maintenance projects; emergency bridge posting or closing; emergency road posting or closings; utility and railroad crossing projects. 7. Understands and uses various computer software and hardware needed to effectively administer Hauling Program. This includes APRAS, Video Log, On-line Maps in PDF, Google or other search engines in order to determine appropriateness of items and equipment being hauled, and Microsoft Outlook software used with a Windows. 8. Assists APRAS Coordinator in carrying out APRAS responsibilities within the District. Including: • Identify common Permit origins and destinations and work with RMS Coordinator to have them enter Points of Interest into RMS for these locations. • Identify need for “connector” canned routes (i.e., known “gaps” in a State route) and “detour” canned routes (i.e., longer-term detours) and maintain these canned routes in canned route table. • Identify towns listed on Official State Map but not recognized in RMS (e.g., Hershey, PA), determine State Routes and Segments within these towns and maintain unincorporated town table. • Assist in training motor carriers on APRAS, including how to enter an application via the WEB, when to clone an application, attach PATA forms, how to check the status of an application, how to resend a permit or denial notice and how to use the User Manual. • Assist in testing APRAS software and report problems identified with staff use of software. Recommend software improvements. Participates in conference calls and Teams meetings. 9. Helps maintain files relating to Hauling Program in accordance with established guidelines. 10. Reconciles permit fees submitted by non-registered applicants (i.e., walk-ins) 11. Maintains APRAS system on temporary and permanent roadway restrictions. 12. Helps provide guidance to Hauling Program county office operations. 13. Reviews Certificates of Insurance submitted by non-registered applicants (i.e., walk-ins) to verify applicant meets all insurance requirements mandated by Regulation 179.7. 14. Participates in industry training sessions as required. 15. Responsible for carrying out various duties relating to the Posted/Bonded Road Program, 16. Assists Receptionist with breaks and lunches 17. Perform other related duties as required. 18. Equipment/machines/computer utilized: • Various Maps • 8000 and 9000 Interchange diagrams • Posted and Bonded roads inventory • Personal computers – LAN/WAN/Internet/Windows/Microsoft Office • Printers, and Copiers • Telephones • Common writing instruments SAFETY: 1. Assess your environment and be responsible for your safety, the safety of co-workers, and public. 2. Attend required safety training and adhere to the requirements of all safety manuals, policies, and laws. 3. Immediately report to your supervisor any incident, unsafe practice, or near miss. 4. When in an enclosed environment (office buildings, confined spaces, flagger stations, equipment pinch point, etc.) know your evacuation process and escape route, your communication protocols, and appropriately react in the event of an incident. 5. Evaluate contractor operations: • Immediately stop any unsafe actions • Engage in ongoing safety into all discussions, deliberations, and decisions 6. Promote a CULTURE that emphasizes SAFETY as a core value: • Immediately stop any unsafe actions • Incorporate safety into all discussions, deliberations and decisions • Continuously communicate the safety direction • Inspire employees to be a MODEL for safety • Encourage and support safety initiatives and programs by participating and involving staff • Recognize safety daily • Acknowledge EXTRAORDINARY achievements • Learn and improve through After Action Reviews (AAR’s) • Enforce accountability Succession Planning: Take an active role in succession planning by completing a Career Development Plan in collaboration with the supervisor. In conjunction with the supervisor, participate in knowledge management/transfer by identifying key aspects of the job and sharing explicit and tacit program/technical knowledge with other employees. Department Green Plan Policy: Commit to following the Department’s Green Plan Policy (Pub 712) and the associated principles. Failure to comply with the Department’s Green Plan Policy shall be documented in the employee’s performance review. Fair Labor Standards Act: Unless directed otherwise by your supervisor or manager, comply with stated work hours for the 7.5/8.0-hour day. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Specific assignments are generated by permit applications (both Web and walk/faxed in), customer inquiries, and APRAS related issues and problems and by the direction of the Special Hauling Permit Supervisor. Results are reviewed primarily by evaluation of timely and accurate completion and customer satisfaction. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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