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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00167825 |
Description Activated On: 1/2/2026 7:15:56 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. The Transportation Construction Inspector Supervisor (Finals Unit) supervises and performs construction project audits. Assist Construction Cost Manager with work order approval process. Works independently as a lead worker, performs advanced technical review of computed costs of material used in highway and bridge construction projects. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Supervises Transportation Construction Inspector and Engineering Technician personnel and assigns work according to organizations operational needs. Reviews audits and completed work of subordinates and provides instruction for necessary corrections. An employee in this class serves as the District's Project Documentation Officer and independently performs a variety of responsible technical duties associated with the use, coordination, and control of automated and manually kept records in construction management on all highway construction projects. Perform high-level documentation reviews. Supervises and ensures dead storage records are maintained in accordance with record retention policies and all records are disposed of in accordance with department policy. Supervises the scheduling and coordination of the monthly pickup of paper shredding containers. Aids Assistant Construction Engineers and Project Managers/IIC’s obtaining necessary data for work order unit cost justifications (Historical Data, Allied Contracts) and equipment rental rates for authorized extra work on projects. Utilize ECMS and work as a backup to the Construction Cost Manager for reviewing, processing, and approving work orders submitted from construction projects. Work order reviews consist of assuring proper Change Type Conditions, Categories and Descriptions; correct cost justifications; mathematical accuracy and ensure compliance with Department/F.H.W.A. specifications, procedures and guidelines. Function as backup to Construction Cost Manager for reviewing and approving all applicable adjustments attached to estimates submitted via ECMS. Upon approval of Work Orders, adjustments and time extensions ensure these changes are uploaded to the Pennsylvania State Treasury Website. Audits field project records, estimates and item quantity books to ensure proper procedures of recording and revision of cost breakdowns are being adhered to. Audits item quantities records, utilizing cross references to field survey books, field inspectors’ diaries and Project Site Activity reports for proper transposition of quantities and coding for methods of arriving at calculated quantities. Ensure all documentation and/or payment discrepancies/errors found during an audit are noted on the audit punch list, if not corrected by the project staff. All audit punch lists are to be submitted to the project IIC to address findings upon completion of the audit. Perform project record audits for completeness, uniformity, compliance, and a well-defined audit trail that meets or exceeds Department/FHWA requirements. Serve as Secondary Mobile App Coordinator and ECS Coordinator. Operates personal/mainframe computer and printers, scanner, digitizers, various copy machines, fax machines, calculators, etc. Must possess workable knowledge of ECMS, ECS, ESS and PPCC programs and documents, Microsoft Office Suite and Mobile Computing documentation system. Performs duties associated with Field, Materials and Geotechnical assignments on an as needed basis as determined by the ADE of Construction. i.e., Serving as an Inspector-In-Charge of less complex field projects, sampling and testing highway construction materials, etc. Travel to field sites as required. Performs other related duties as assigned. Safety: 1. Assess your environment and be responsible for your safety, the safety of co-workers, and the public. 2. Attend required safety training and adhere to the requirements of all safety manuals, policies, and laws. 3. Immediately report to your supervisor any incident, unsafe practice, or near miss. 4. When in an enclosed environment (office buildings, confined spaces, flagger stations, equipment pinch points, etc.), know your evacuation process and escape route, your communication protocols, and appropriately react in the event of an incident. 5. Evaluate contractor operations: • Immediately stop unsafe actions • Engage in ongoing safety dialogue with the contractor’s leadership 6. Promote a CULTURE that emphasizes SAFETY as a core value: • Immediately stop any unsafe actions. • Incorporate safety into all discussions, deliberations, and decisions. • Continuously communicate the safety direction. • Inspire employees to be a MODEL for safety. • Encourage and support safety initiatives and programs by participating and involving staff. • Recognize safety daily. • Acknowledge EXTRAORDINARY achievements. • Learn and improve through After Action Reviews (AAR’s) • Enforce accountability. Succession Planning: Take an active role in succession planning by completing a Career Development Plan in collaboration with the supervisor. In conjunction with the supervisor, participate in knowledge management/transfer by identifying key aspects of the job and sharing explicit and tacit program/technical knowledge with other employees. Department Green Plan Policy: Commit to following the Departments Green Plan Policy (Pub 712) and the associated principals. Failure to comply with Department Green Plan Policy shall be documented in employee’s performance review. Fair Labor Standards Act (FLSA): Understand your responsibilities as a supervisor under the FLSA to ensure that employees are paid appropriately for hours they work or are allowed to work – i.e. all time spent furthering the business of the Department. Ensure that your employees are performing work only within their regularly-assigned shift hours, unless overtime has been directed and approved in advance of completed work. There should be no confusion as to when work has officially started or ended. Ensure that all hours employees work are fully accounted for on payroll sheets. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Determine that work order explanations, justifications and contract adjustments are compliant with current policies and procedures. Determine that project documentation audits performed comply with all Department/F.H.W.A. policies and procedures. When conducting interim and or final audits make decisions regarding documentation compliance. Identify errors and notify IIC via punch list of any found discrepancies and ensure proper corrections are incorporated. Determine if projects in dead storage are ready for purging in accordance with the department's record retention policies. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. Class C Driver's License 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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