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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00176420 |
Description Activated On: 4/13/2026 11:58:40 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position is in the Department of Transportation headquarters and assigned to the Right-of-Way Administration (ROWA) Unit. Position performs quality assurance reviews of district ROW acquisitions and serves as an advisor to District offices regarding the application and interpretation of ROW policy and procedures, reviews documents prepared for amicable settlements ; serves as a liaison between District ROW offices and the Office of Chief Council in the preparation of and processing of legal documents; and conducts audits of District programs, and reviews contracts and leases to ensure compliance with policies and procedures. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Adequate knowledge of real estate law, eminent domain law, and Department policies and procedures applicable to right-of-way acquisition is required to perform these duties. Performs quarterly District Acquisition Process quality assurance reviews. Reviews claim payments and receipts of revenue along with supporting documentation for adherence to law, policy and procedure, processes claim payments in a timely manner; Assigns incoming payment to the appropriate unit for processing. a. Date stamp receipt of payment packages and maintain the electronic claims payment log to track the receipt and assignment of each payment package. b. If submitted payment package is correct, prepare the payment package in accordance with comptroller requirements, stamp, date, and initial “Payment to Comptroller”. Submit package to Supervisor for Central Office approval signature. c. If submitted payment package is deficient, prepare payment deficiency transmittal form and identify all deficiencies. Submit transmittal to Supervisor for signature. Return package to originator (or forward to Acquisition and Relocation Unit if deficiency warrants). Log deficiency return. Employee is one of three individuals with authorization to void ROW Office claim payments when necessary and coordinates voided payment with Comptroller to obtain required SAP reversal number prior to void action. Assists in administering the ROW Office database application. Receives new user requests and establishes access permissions in relation to user’s job responsibilities. Provides UserID and password notification to user and files user access record appropriately. Serves as the alternate Help Desk for providing user support to ROW Office end-users and performs troubleshooting to identify problems. Provides suggestions for system upgrades to Systems Administrator. Understands XML message interface technology regarding automated invoice creation, payment block removal, funds commitment and Treasury warrant information passed between ROW Office and SAP. Monitors XML interface messages preventing funding and payment communications between SAP and ROW Office. Comprehends the SAP configuration required to satisfy requests from end-users for fixes, changes, and enhancements to right-of-way payment related activities. Works closely with the Systems Administrator and functional area analysts to ensure that all XML integration issues are considered when developing solutions for a requested fix, change or enhancement to the ROW Office XML interface with SAP. Provide assistance when troubleshooting errors with Systems Administrator, Network Engineer Project and IT Project Teams. Interpret SAP error information related to blocked payment messages and initiate resolution process with Systems Administrator, Supervisor and Project Team. Works directly with Systems Administrator in the design and development of electronic forms and reports. Utilizes complex information technology tools, such as Crystal Reports software for application development and unit testing of system generated reports. Coordinates report migration to production database with Client/Server project and registers report into ROW Office for user access. Responsible for maintaining knowledge and ROW Office application data structures, data field definitions, table keys and table database indexes. Assist with ROW Office system testing to ensure test environment upgrades are functional in order to prepare upgrades for system migration into production environment. Coordinates payment package deficiencies with the submitting District Office to correct errors and maintains the Voided Payment database for tracking and reporting. Serves as the primary individual to prepare and process complex right-of-way legal payment pursuant to legal case history memorandum received by the Office of Chief Counsel. Verifies project encumbrance, vendor information, pro-tanto payment history and appraisal records prior to preparing payment submission. Coordinates with the Office of Chief Counsel to resolve issues preventing date sensitive payment processing. Monitors the accuracy of quarterly acquisition data generated by the Comptroller to report annual real estate acquisitions by the Department per IRS-1099 reporting responsibilities. Coordinates with Comptroller staff, Vendor Data Management Unit and District Right-of-Way staff to resolve issues prior to final annual report being submitted. Maintains the Legal Payment Log and records appropriate information in accordance with Unit policy for tracking and follow-up. Maintains the Substitute Vendor Identification Log to accurately issue temporary federal identification numbers to District Offices as requested. Establish effective professional rapport with the Office of Chief Counsel, FHWA, Bureau of Information Systems, Bureau of Fiscal Management, Comptroller, and District Offices, and communicate effectively in both the oral and written form as necessary to complete job assignments. Creates training outlines and provides ROW Office training to District Right-of-Way personnel, perform quality assurance reviews, and make field trips as necessary. Performs other duties as assigned. Work results are in accordance with the Strategic Focus Areas in Moving Pennsylvania Forward. Safety 1. Assess your environment and be responsible for your safety, the safety of co-workers, and the public. 2. Attend required safety training and adhere to the requirements of all safety manuals, policies, and laws. 3. Immediately report to your supervisor any incident, unsafe practice, or near miss. 4. When in an enclosed environment (office buildings, confined spaces, flagger stations, equipment pinch points, etc.), know your evacuation process and escape route, your communication protocols, and appropriately react in the event of an incident. 5. Evaluate Contractor operations: Immediately stop unsafe actions Engage in ongoing safety dialogue with the contractor’s leadership 6. Promote a culture that emphasizes SAFETY as a core value: Immediately stop any unsafe actions Incorporate safety into all discussions, deliberations, and decisions Continuously communicate the safety direction Inspire employees to be a MODEL for safety Encourage and support safety initiatives and programs by participating and involving staff Recognize safety daily Acknowledge extraordinary achievements Learn and improve through After Action Reviews (AARs) Enforce accountability. Succession Planning: Take an active role in succession planning by completing a Career Development Plan in collaboration with the supervisor. In conjunction with the supervisor, participate in knowledge management/transfer by identifying key aspects of the job and sharing explicit and tacit program/technical knowledge with other employees. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Adequate knowledge of real estate law, eminent domain law, and Department policies and procedures applicable to the right-of-way acquisition is needed to perform these duties. Assignments are made directly by the Supervisor or Unit Chief and reviewed as necessary by the Supervisor |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. Class C Driver's License 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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