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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00181765 |
Description Activated On: 7/8/2026 10:45:34 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position is responsible for purchasing supplies, materials, equipment, and/or services for the Northeast Regional Purchasing Group in the Department of Corrections (DOC). The Regional Purchasing Group oversees procurements for SCI Waymart, SCI Dallas, SCI Mahanoy, and SCI Frackville. This position serves as the supervisor for DOC Northeast region purchasing agents. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. 30% - This position serves as the supervisor for the Department of Correction's Northeast region Purchasing Agents. 20% Provides assistance and instruction to DOC staff in determining the appropriate methods for purchasing supplies, materials, equipment, and/or services. Utilizes Commonwealth purchasing systems such as SAP, SRM, and ESS in compliance with Commonwealth/Agency purchasing regulations and policies. Maintains the local automated agency purchase request (APR) system, which includes updating the vendor database and assigning new vendor information to the system. Maintains all purchasing documentation in accordance with established policies and procedures. 20% Utilizes the Commonwealth's Purchasing Card (p-card) to make payments to vendors. Reviews approved APRs and determines proper purchasing procedures. Purchases goods and services requisitioned by the DOC, which may include purchasing for the Inmate General Welfare Fund (IGWF). Develops bid specifications and proposals for items not available from statewide contracts. Reviews and verifies bid specifications with programs managers. Locates sources capable of furnishing the requested goods and services. Establishes and holds bid openings, evaluations, and award of contracts. 10% Evaluates and resolves routine purchasing problems through contact with the Comptroller’s Office, Central Office procurement staff, and vendors. Works with facility staff to resolve delivery problems, invoice discrepancies, and vendor payments. Answers inquiries from vendors and facility staff regarding status of bids, orders, APRs, and other issues that may arise. Receives goods, when appropriate, and confirms services rendered to a particular area. 10% Utilizes the Commonwealth’s Purchasing Card (p-card) to make payments to vendors. Maintains and provides all documentation required to complete monthly reconciliations of purchases. 5% Monitors the status of all contracts from inception through the approval process. Notifies staff of pending expiration dates for contracts specific to their department and initiates the contract renewal process, if required. Prepares amendments and funding adjustments, as directed. 5% Performs other duties as assigned. ESSENTIAL JOB FUNCTIONS: 1. Effectively communicate verbally and in writing 2. Review, analyze, and interpret information 3. Perform basic mathematical computations 4. Operate basic office equipment 5. Maintain regular and reliable attendance 6. Establish and maintain effective working relationships 7. Attend and participate in all mandatory training and/or testing 8. Work overtime in compliance with provisions of the Collective Bargaining Agreement 9. Travel as required 10. Be mobile over all types of physical surfaces and levels (in an institutional setting) 11. Be visually observant of environment (in an institutional setting) 12. Hear and identify sounds (voices, whistle, buzzer, lock release, scuffling, sudden quiet) [in an institutional setting] |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Works independently on most activities. Receives supervisory guidance for more complex assignments. Special assignments may be made by higher level procurement staff. Supervisor reviews work through evaluation of documents and discussion of problems. Work is received and assigned to this position on a daily basis through the agency's APR system. Review is ongoin |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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