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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00184029 |
Description Activated On: 7/21/2026 10:03:17 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position provides office support to the Hollidaysburg Veterans’ Home (HVH) Human Resources Office. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Prepares vacancy announcements for Certified Nurse Aide jobs and positions open for shift bidding. Ensures language is in compliance with union requirements. Distributes and posts bids on appropriate bulletin boards and computer systems. Maintains recruitment files on vacancies. Verifies Nurse Aide certifications through the Nurse Aide Registry. Prepares interview notices. Prepares and distributes appointment letters for direct recruitment Nurse Aide positions and for shift bid selections. Submits related ePARs. Greets visitors, ascertains their needs, answers questions, provides employment information or other information as required, and furnishes applicants with required forms and assistance in filling them out. Coordinates interviews, physicals and other pre-employment requirements. Ensures that workers’ compensation claims are complete. Inputs work-related injury claims into SAP and the Workers Comp database. Assists the Workers’ Compensation Advisor by maintaining an electronic and hard copy backup filing system for work related injuries at the HVH. Coordinates claims calls with headquarters staff. Scans FMLA requests and e-mails them to the FMLA Coordinator. Tracks and monitors FMLA activity. Assists with in-processing new employees. Schedules employee physicals and TB tests as appropriate for their job duties. Responds to employees who have routine HR questions during their initial orientation period. Answers questions from applicants regarding minimum experience and training requirements and procedures for obtaining Commonwealth employment. Assists in maintaining the electronic Official Personnel Folder (eOPF) for those records maintained at the home. Creates eOPFs for new employees and controls access to eOPF documents. Interprets union contract language, personnel policies, and rules and respond to employee inquiries as they relate to leave, pay, benefits, complaints, contract, etc. Submits e-PARs for such HR actions as filling, posting, appointing, separating, and changing organizational assignments for positions. Provides clerical support to the HR Office. Makes copies, types documents, and sends and delivers faxes as needed. Sorts, processes, and distributes mail to appropriate HR staff, supervisors, and employees as directed. Answers telephones, directs calls, takes messages, and answers HR related questions. Tracks and monitors annual and probationary employee performance reviews (EPRs). Submits e-PARs to extend probationary periods and grant regular status. Sets up and maintains files by subject matter. Maintains a variety of manuals, directives, and other publications. Adds, removes, and makes changes in order to keep reference material current. Orders supplies and forms as needed for the HR Office. Attends job fairs as approved by the HRSC. Participates in the establishment of on-site job fairs in cooperation with and under the guidance of the HRSC. Participates in mandatory in-service and attend other continuing education seminars to improve skills and knowledge. Support the facility QAPI efforts by attending all assigned QAPI training and following established policies and procedures in support of QAPI. Participate in PIP teams as assigned. Share ideas for improvement in the organization; support QAPI efforts both verbally and non-verbally, including adjusting performance and practice in accordance with QAPI initiatives and findings. Performs work in accordance with the DMVA general safety rules and safety rules for this position. Immediately reports all workplace injuries or incidents to the supervisor; and/or immediately corrects any safety hazards in the work area or reports same to supervisor. Use personal protective equipment when required such as gloves, masks, face shield, etc. Performs related duties as required. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Determine work priorities and methods within established guidelines. Decisions outside of standard operating procedure are made by the supervisor or HR staff. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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