Position Description

Commonwealth of Pennsylvania
POSITION DESCRIPTION FOR JOB POSTING
Position Number: 00184742	Description Activated On: 2/20/2026 2:59:27 PM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively.

Provides administrative and office support within the Board of Pardons to ensure its operations are conducted efficiently and effectively.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

Review clemency applications received and clearly communicate with applicant/representative when additional information is required for eligible cases, then amend applications as necessary. This is complex work involving attention to detail and accuracy in the review of an application, court documents, and criminal history records.

Utilize the Board of Pardons' records system to officially file clemency applications for investigation by the Department of Corrections, and ultimately for the Board’s review. Ensure appropriate documentation and notification in compliance with the Board's regs.

Prepare cases for merit review by the Board though careful review of the confidential investigative reports to identify victim information in compliance with Act 59, proper documentation of crimes, and reporting of additional criminal history and police contacts. Assist in writing and/or proofing analysis reports for review by the Board and partner agencies.

Upon Governor’s action, assist in with the entry of Governor’s decision, the generation of notifications, mailing, and completion of appropriate memos to all interested parties, as directed.

Maintain certification and access to JNET and CLEAN. Access and request criminal history records, secure dockets, driving records, and/or notifications about prior or current applicants from these systems.

Communicate clearly and effectively with applicants and their representatives about the Board's policies and procedures and about possible outcomes in the clemency process. Aid applicants and their representatives with use of the electronic application system, as needed.

Communicate clearly and effectively with stakeholders, courts, arresting agencies, Department of Corrections staff, the Board Secretary, and others to gather information necessary to file an application and prepare an analysis report, or any other information about the applicant deemed necessary by the Secretary.

Attend Board of Pardons hearings as directed.

Coordinate and/or complete special projects or assignments, as directed.

Assist in compliance with document retention and archiving, as directed.

Performs other related duties as required.

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

Work involves making independent decisions concerning the process to be followed, the appropriateness of the information to be processed and the necessary action to be taken. Formal responses in person, over electronic transmittal and/or in writing must be prepared within established policies and approved by the Pardons Board Secretary.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:

Licenses, registrations, or certifications:

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2.   N/A

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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.

1.	Obtain and maintain certification in JNET (PA Justice Network) and CLEAN (Commonwealth Law Enforcement Assistance Network).
2.	Communicate effectively both orally and in writing.
3.	Organize and prioritize work assignments to manage multiple duties while meeting deadlines and being flexible to changing priorities.
4.	Operate standard office equipment and use a personal computer and associated software.
5.	Establish and maintain effective relationships.
6.	Prepare and proofread correspondence and documents using correct grammar and punctuation.
7.	Review, analyze, and interpret data, policies, procedures, rules, and directions.
8.	Maintains confidentiality of information received.
9.	Travel as required.
10.	Lift and move up to 45 lbs.