Commonwealth of Pennsylvania

POSITION DESCRIPTION FOR JOB POSTING

Position Number:  00191580

Description Activated On:  5/14/2026 8:16:29 AM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. 

 Independently generates, reviews, and analyzes data and documentation regarding budgeting and planning of maintenance activities, programs, and costs within Perry County to make informed recommendations to management.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

In coordination with management staff evaluates maintenance work operations to assist with developing and verifying operation work standards. Gathers data to verify county compliance with various measures of efficiency and effectiveness to include Maintenance Accreditation Performance Index (MAPI) and Dashboards.

Formulates and provides recommendations based on data collected regarding work units completed, person-hours spent, equipment utilization, materials usage, fuels usage, county goals and objectives to assist management staff in the development and management of the annual work plan, period plan, salt management plan at stockpiles, five-year plan, and 213 Program, to ensure cost effective and efficient maintenance programs.

Conducts analysis of planned work activities to determine necessary material quantities. Prepares and monitors material bids through e-procurement in conjunction with summer maintenance activities and annual work plan needs. Monitors and orders bulk maintenance materials such as aggregates as needed and coordinates delivery. Ensures material availability for maintenance projects and maintains contract files. Monitors bulk material for usage and turnover. Prepares requisitions and receives and reconciles purchasing card (P- card) transactions. Initiates purchase orders, assists preparing product or service specifications, identifies and maintains qualified vendors lists, prepares and issues Requests for Quotes (RFQs), receives, reviews, and certifies bids, and recommends contract awards.

Utilizes M213 data obtained from Business Warehouse and related Plant Maintenance screens to assist the RPC with tracking progress and data accuracy of the County's Surface Improvement Program (SIP) and business plan cyclical maintenance goals. Updates Plant Maintenance notifications related to these activities as needed.

Assists RPC with budget development and utilization of Gantt chart to ensure appropriate cyclical goals are met within budgetary constraints.

Prepares performance and expenditure reports and monitors and adjusts purchase documents. Provides relevant data and information to the RPC to aid in overall budget monitoring and development.

Research cost and material usage utilizing Plant Maintenance and Business Warehouse Reports and other sources of data. Prepares charts and graphs from Plant Maintenance data and material sheets as requested to assist county management in forecasting budgeting and material needs.

Responsible for traveling to county stockpiles monthly for verification of inventory quantities. During winter services, maintains an inventory database of anti-skid and sodium.

Serves as the Rented Equipment Coordinator by preparing rented equipment bids and monitors rented equipment usage.

Recognizing that everyone is involved in the District’s and County’s actions to demonstrate sound environmental practices, each employee fulfills the maintenance unit business plan objectives related to the Strategic Environmental Management Program (SEMP).

Performs other related duties as required.

Succession Planning:
Take an active role in succession planning by completing a Career Development Plan in collaboration with the supervisor. In conjunction with the supervisor, participate in knowledge management/transfer by identifying key aspects of the job and sharing explicit and tacit program/technical knowledge with other employees.

Department Green Plan Policy:
Commit to following the Department’s Green Plan Policy (Pub 712) and the associated principles. Failure to comply with the Department’s Green Plan Policy shall be documented in the employee’s performance review.

Fair Labor Standards Act:
Unless directed otherwise by your supervisor or manager, comply with stated work hours for the 7.5/8.0-hour day.

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

Provides technical analysis and independent evaluation of the organization’s maintenance work programs in accordance with established guidelines. More complex issues are referred to the Roadway Programs Coordinator who also reviews work for accuracy, completeness, and conformance to policies and procedures.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:



Licenses, registrations, or certifications:

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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
 
 1. Interprets policies and procedures related to budgeting & planning; Organizes data.
 2. Communicate effectively using oral, written & electronic means.
 3. Withstand periods of heavy exertion.
 4. Use standard office equipment and software.
 5. Maneuver safely around moving traffic and construction equipment.
 6. React immediately to hazard warning devices, such as signs, sirens, and alarms.
 7. Tolerate exposure to noise, outdoors, adverse weather conditions, various plants and insects, and chemicals within Safety Data Sheet (SDS) limits.
 8. Sit, stand, walk, bend, kneel, stoop, reach, crawl, twist, and climb; lift and carry up to 50 pounds.
 9. Travel as required to attend meetings, trainings, and to perform field related activities.
 10. Follow all safety policies & procedures, including wearing appropriate Personal Protective Equipment