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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00197612 |
Description Activated On: 1/9/2026 1:27:20 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position within the Cost Reporting Section of the Division of Financial Reporting, Bureau of Financial Operations, will develop skills needed to assemble, by facility, accounting data necessary for the assessment of allowable expenditures to be included in the computation of per diem rates for the state-operated mental health (MH) hospitals, intellectual disability (ID) centers, Department of Military and Veterans Affairs (DMVA) and youth development centers/forestry camps (YDCs/YFCs). This position is also responsible for developing an understanding of all reporting needed to claim Federal Financial Participation. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Possess an understanding of SAP and Analysis for Office reports. Utilize computer skills consistent with the cost reporting process. Possess an understanding of the Excel based Cost Apportionment Report system, building utilization reports, general obligation bond reports, fixed asset deprecation reports and cost reporting manuals. Responsible for the coordination, completion, and review of annual cost apportionment reports (CAR) for the state-operated mental hospitals, intellectual disability centers, and youth development facilities. Responsible for updating the Excel Based Cost Apportionment report system. This includes creation of new files for each fiscal year, uploading of expenditure information from the SAP Business Warehouse budget executive data to all relative areas of the CAR and performing all necessary steps with the CAR process to calculate final per diem rates by facility and level of care. Update (as a subset of the CAR system) the building utilization data used to calculate allowable capital costs, including current building projects, as well as the allowable MA percentage calculations. Responsible for the preparation of detailed worksheets for each hospital/center to identify cash expenditures excluding fixed assets, other capital expenditures which are to be depreciated rather than expensed in the year of acquisition, non-patient earned income, staff salaries/benefits for non-facility related personnel, non-facility space (i.e., vacant, leased, or tenant), reimbursement from Federal programs other than Medicare/Medicaid and non-allowable education costs. Provide guidance to facility accountants on cost report preparation and allowable costs. Analyze expenditures reported from each facility to verify accuracy, completeness, and propriety with existing Federal/state reporting regulations, and that the financial statements fairly represent the result of facility business operations. Ensure that facility depreciation, capital projects, and indirect costs are all calculated correctly and included in the cost apportionment formula. Maintain a detailed audit trail to ensure consistency of acquisition and application of data methodology within acceptable audit procedures. Coordinate and complete the yearly cost settlements for all mental hospitals and intellectual disability centers to determine the Federal MA claim for each facility. Tracks and reports all interim claiming for MA for use in the cost settlement process. Maintain the financial accounting procedures that depict the Federal claiming and program funding allocations for the Act 77 programs. Prepare and maintain reporting for each program by funding source and relationship to budgetary limitations. Prepare and submit Medicare and Medicaid financial data for each state hospital to the Pennsylvania Health Care Cost Containment Council. This data is included in their Annual Financial Report. Assists supervisors in responding to all SAP related issues. This includes providing SAP templates and developing SAP reference materials. Collects and record Central Office costs, patient days and patient income. Assists in the computation of General Obligation Bond yearly reporting expenditures using an SAP Report (FY to Date Commitments and Actual by Project) and analyzes projects to determine allowable amortization. Retrieve information from the Managed Care Data Warehouse database system related to Physical Health Capitation payments. Contact program office staff to obtain Maternity Care information to be used on the quarterly Family Planning claims. Maintain and update spreadsheets for the quarterly Family Planning Claim with information obtained from the Managed Care Data Warehouse. Prepare quarterly expenditure reports for the Family Planning claims from the Physical Health – Health Choices Managed Care program. Monitor and track bank activity for all state-owned facilities. Responsible for reconciling bank statements, analyzing all discrepancies, as well as preparing and posting bank analysis costs monthly to SAP. Assist supervisor by performing other job-related duties as assigned. This includes, but is not limited to, special projects that require analysis of accounting/claiming data from various programs/waivers governed by the Medical Assistance Program. Mandatory over-time may be needed due to crucial projects which need peak hours to complete. Other duties as assigned. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. 1. Assist in making corrections to facilities' cost apportionment reports based on cost apportionment principles and on Federal/State regulations. 2. Assist in preparing claim adjustments to Federal claims based on audits completed by the Comptroller's Office. 3. Assist in responding to written and oral inquiries from facility staff. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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