Commonwealth of Pennsylvania

POSITION DESCRIPTION FOR JOB POSTING

Position Number:  00200733

Description Activated On:  3/24/2026 2:20:29 PM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. 

 This position reports directly to the PREA Compliance Manager (PCM) and is responsible for coordinating the institutions compliance with Department policy, internal PREA response plan and federal PREA standards.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

70% Provides administrative support to the PREA Compliance Manager (PCM) and serves as the point of contact for PREA related issues within the institution.

Coordinates the availability of all records, files, etc. At the conclusion of the review, assists the PCM in preparing and distributing the confidential report.

Coordinates and schedule Sexual Abuse Incident Review Committee Meetings.

Collects and Assists the PCM in preparing monthly and annual reports for submission to Central Office.

Contacts, coordinates, and schedules service provider access to inmates for Victim Services.

Services as a point of contact for other institutions with regards to PREA as well as Victim Service.

Develops and maintains documentation required and assists PCM in preparing for PREA audits and mock audits.

Communicates and serves as a liaison with the Security Office, Medical and Mental Health Departments, Unit Teams, and others within the facility to request and disseminate required documentation. Obtains necessary information and documentation from the various areas and tracks for timeliness.

Maintains PREA Training Verification forms all non DOC visitors, volunteers, vendors and contract staff.

Schedules and prepares training materials regarding PREA. Assists with conducting training, as needed. Ensures appropriate training records are compiled, distributed, and maintained.

Remains current with and disseminates information on policies, procedures, standards, and programs related to PREA.

Ensures documentation and tracking of all sexual abuse and sexual harassment allegations made within the SCI are completed and received within specified timeframes.

20%
Prepares correspondence on behalf of the PCM, to include providing notifications.
Uses Microsoft and other software programs to develop databases and reports. Creates logs through such programs to track various PREA related information and processes such as reports, investigations, and due dates for administration of the PREA Risk Assessment Tool (PRAT).

Prep files for the PREA Lieutenant.

Issue Fact Finding & Pre Disciplinary notices as needed.
Designs forms and creates templates for informational purposes. Coordinates, compiles, and creates presentations and related materials.

10% Performs other related duties as assigned.

Essential Job Functions:
1. Effectively communicate verbally and in writing
2. Review, analyze, and interpret information
3. Perform mathematical computations (if applicable)
4. Supervise and evaluate the work of subordinate staff (if applicable)
5. Establish and maintain effective working relationships
6. Operate basic office equipment
7. Maintain regular and reliable attendance
8. Attend and participate in all mandatory training and/or testing
9. Work overtime as required
10. Travel as required
11. Be mobile over all types of physical surfaces and levels
12. Be visually observant of environment
13. Hear and identify sounds (voices, whistle, buzzer, lock release, scuffling, sudden quiet)

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

Employee works with considerable independence and uses discretion in prioritizing tasks and in the completion of assignments. Work is reviewed by the PCM for effectiveness and conformance to goals, objectives, policies, and procedures.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:



Licenses, registrations, or certifications:

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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
 
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