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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00201553 |
Description Activated On: 7/23/2026 10:10:39 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Provides general office and logistical support to the Strategic & Administrative Services Office within the Pennsylvania Insurance Department. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Provides support to administrative personnel in facility maintenance. Transport and move office furniture, including, but not limited to, desks, filing cabinets, boxes, tables, chairs, etc. Assist with building service reviews Maintain organization of mail room and supplies. Assess Office supplies and track inventory information on a spreadsheet. Advise low quantity items due for reorder. Assist with identifying items to be listed as surplus & creates listings on PASS. Assist with inventory transfers/removals. Schedule coordination of conference rooms & pool cars. Safety and Continuity of Operations Program Functions Act as Assistant Evacuation ‘Warden’ for the agency. Monitors AED/First Aid station inventory and functionality. Maintains call trees for COOP implementation. Assist to gather and update COOP plan contact changes. Attends COOP meeting when required. Assists Record Coordinator with implementation of records retention policy. Stores, maintains, and destroys Department records in accordance with policies. Assist with agency vehicle maintenance schedule. Performs other duties as assigned. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Independently reviews department inventory & determines appropriate quantities necessary for operational needs. Sorts & determines appropriate distribution of incoming & outgoing mail. Identifies items for surplus & creates listings on PASS before final supervisor approval. Work assignments reviewed for compliance with programs, departmental, and Commonwealth policy. Work is performed with general guidance, but detailed guidance and review is given for new or unusual situations or changes to be made to operational procedures or policies. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. Class C Driver's License 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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