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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00202854 |
Description Activated On: 11/4/2025 10:00:23 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position is responsible for performing budgetary and fiscal activities in the field of government budget administration for the Intellectual Disabilities-State Centers program as well as the Intellectual Disabilities-Intermediate Care Facilities program. Specifically, this position is responsible for assisting a higher-level Fiscal Management Specialist with the State Center program budget through various phases of budget preparation, analysis, and monitoring. This fiscally complex area includes State-operated institutions which provide residential and habilitative services to individuals with varying degrees of intellectual disability and a complex array of medical conditions. Additionally, this position is responsible for the Private Intermediate Care Facility program budget through various phases of budget preparation, analysis, and monitoring. This fiscally complex area includes facilities which provide residential and habilitative services to individuals with varying degrees of intellectual disability. Work will be continually reviewed during and after completion for accuracy and to ensure it meets the office standards and policies. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Specific duties and responsibilities performed by the person in this position include the following and will be completed under the close supervision of the Supervisor: Preparation of the Department’s Budget and Rebudget request material which reflect accomplishment of Administration goals within funding limits and the monitoring and projecting of obligations to ensure that expenditures are consistent with approved budget plans. Develops the Budget Request requirements for assigned programs, which are submitted to the Governor’s Budget Office (GBO). Develops the Rebudget Request for assigned programs, which is based on the enacted appropriations and in accordance with Departmental fiscal and program priorities and plans for submission to GBO. Prepares supporting documentation/justification to address GBO inquiries regarding the Department’s Budget and Rebudget requests. Prepares fiscal and statistical data based on the Governor’s Recommended Budget for use in the annual Budget Hearings with the Legislative Appropriations Committees. Addresses legislative inquiries regarding the Governor’s Recommended Budget through the preparation of supporting documentation and justification. Reviews Executive Review Process requests of proposed county allocations for assigned county-based programs. Certifies availability of funding and verifies conformity with the current program/budget plan. Prepares a written analysis of each assigned Executive Review Process request for the Supervisor, Division Director, Bureau Director and Office Director's review explaining the background of the requested action, referencing any noteworthy fiscal concerns, and recommends concurrence/non-concurrence. Performs monthly, quarterly, and annual analysis of personnel and operational expenditures for assigned programs based on SAP accounting system postings. Results of these analyses are conveyed to the Supervisor, Division Director, and the program office apprising them of deviations from the approved Rebudget spending plans. Also projects total appropriation spending based on year-to-date trends. The attention of the program office is directed to the status of specific commitment items that require attention to ensure that Major Object and total appropriation spending is consistent with the approved Rebudget. Performs monthly, quarterly, and annual analysis of census and complement data for the Intellectual Disabilities-State Centers appropriation to assist the program office in attaining budgeted complement targets and to monitor and inform them of their progress towards attaining those goals. Analysis includes comparisons among the State Centers by total complement and staff-to-patient ratios, as well as positive and negative year-to-date changes for both parameters. Monitors actual revenues over the course of the fiscal year and makes appropriate changes in program budgets. Reviews year-end closing commitments and available balances for the purpose of ensuring that the needs of the facilities and program office are met in order of priority while adhering to State and agency policies to identify funds that are available for lapse, and to assist in the development of adjustments to allow for year-end closing. Prepares any required allocation amendments. Monitors and analyzes fiscal activity in assigned programs for compliance with approved budgets and consistency with SAP and Business Warehouse. Provides analysis of Medical Assistance State Plan amendments, proposed final regulations and proposed Federal or State legislation affecting assigned programs. Responsible for monitoring and updating Federal and Augmentation Revenue Projections and analyzing variances between projected and actual collections. Assists program office in resolving fiscal issues. Establishes and maintains effective working relationships with Department staff, the Office of the Comptroller, and the Office of the Budget in a manner that will insure open communication of information necessary for efficient and effective budget administration. This position requires a high level of functioning in the use of a personal computer, particularly Microsoft Office (Excel, Outlook, Word, and Access). This position requires a working knowledge of accounting principles. Mandatory overtime may be needed due to crucial projects which need peak hours to complete. Other duties as assigned. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Work assignments are given verbally, through email, and by memorandum by the Division Director, Bureau Director, or Office Director and are completed under the close supervision of the Division Director. The supervisor reviews work results on an on-going basis. Formal responses to various types of proposals are prepared which include recommendations for approval/disapproval or concurrence/non-concurrence by the Bureau Director or Office Director. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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