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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00203334 |
Description Activated On: 4/16/2026 9:24:15 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position performs clerical work of moderate complexity, which requires the utilization of typing skills and the processing of a variety of documents. The employee in this position provides clerical support for SCI Coal Township which includes clerical duties for Program Services, Medical, Security Services, and other departments as requested. The employee functions within the policies of the Department of Corrections. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. 45% Type various reports, documents and correspondence form handwritten draft, dictated sources, or original source documents into draft or final form. Serve as recorder for functions, such as, meetings, fact finding sessions, etc. Proofread materials to ensure that documentation is grammatically correct, complete, consistent, and adheres to agency rules and regulations. Collect and organize material for reports by determining what available information should be included and presents the information in a prescribed format. Maintain computer databases and records as required. 20% Answers and directs phone calls; receives visitors and directs them as necessary; prepares and processes mail; send and receive faxes. Responds to written and/or verbal inquiries by creating/printing/distributing reports or providing other information as requested. Remains in compliance with standards of confidentiality inside and outside the office. 15% Opens and maintains files electronically and in paper according to office standards. Maintain files by filing documents, sorting alphabetically or numerically and purging as required. 15% Request supplies, equipment, furniture, etc. via electronic purchase requisitions (APR) system/shopping carts as needed. Order, stock, and distribute forms and documents used in the department. Enter travel reimbursement receipts and book travel for personnel as needed. Monitor and schedule routine preventative maintenance for office equipment. 5% Performs other related duties as assigned. ESSENTIAL FUNCTIONS 1. Effectively communicate verbally and in writing 2. Review and interpret information 3. Operate basic office equipment 4. Perform repetitive motions 5. Maintain regular and reliable attendance 6. Establish and maintain effective working relationships 7. Attend and participate in all mandatory training and/or testing 8. Work overtime in compliance with provisions of the Collective Bargaining Agreement 9. Travel as required 10. Be mobile over all types of physical surfaces and levels (in an institutional setting) 11. Be visually observant of environment (in an institutional setting) 12. Hear and identify sounds (voices, whistle, buzzer, lock release, scuffling, sudden quiet) [in an institutional setting] |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Routine work is completed independently, with periodic review by the supervisor. Changes in operational standards, procedures, and work policies are discussed in detail with the supervisor. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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