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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00204177 |
Description Activated On: 7/16/2026 1:31:17 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Performs advanced technical work associated with contacting property owners to acquire right-of-way for District projects. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Negotiates with property owners and their representatives for all types of acquisitions and relocation claims and demonstrates knowledge of real estate laws and market. Obtains tax maps, deed and other property owner identification data from public records in county courthouses. Verifies property ownership and property lines in field to assist in plan development. Assures that required property owner notification letters and portfolios are prepared and delivered, photographs taken, titles searched and offers are made. Discusses affected properties with supervisor to ensure letting schedules are met and helps resolve difficult problems; reviews completed work for conformity with established policies and procedures, provides relocation assistance to displaced persons and businesses, responsible for computation of supplemental payments on relocations, keeps the property manager informed of the status of settlements on claims where demolitions are involved and performs duties to assist property management as required. As necessary, answers property owner questions pertaining to property acquisition policies and procedures. Prepares and maintains all required records and reports, testifies at hearings, assists the attorneys in court cases and performs other related duties as required. Records deeds and notice of condemnation, records plans, files court papers associated with declarations of taking, memorandum of prothonotary, proof of service, and meets with attorneys to satisfy dockets. The incumbent is also responsible for preparing declarations of taking files and deposits of EJC packages for Central office approval, prepares cover letters to other units notifying them of completed work, prepares and maintains general files for record keeping, maintains schedules and office indexes of work being done by both fee and office personnel and performs other related duties as required. Must be familiar with personal computers in order to conduct property investigations and maintain logging systems. Upon assignment prepares file folders for each claim, maintains up to date control sheets for each route and enters all required information in ROW Office. Reviews appraisal reports and inventories of improvements in preparation for meetings with claimants. Presents and explains fair market value offer and supplement offer to the claimant for their consideration. Advises the claimant of their legal rights and benefits under the Eminent Domain Code. Explains the Department's policy and procedures relevant to right-of-way acquisition. Explains the vacating dates and the various types of settlements. Explains the appeal process, Declaration of Taking, site view, Board of View and jury trial. As claim progresses, keeps current progress report of all claimant and attorney contacts. Requests and delivers Viewers' Plans to State Counsel, claimant's attorney and Board of Viewers. Prepares agreements for amicable, EJC, and administrative settlements. Contacts and coordinates with mortgage holders, lien holders and judgment holders for release and payoff figures. Contacts claimants for previous three-year tax receipts, water and sewage bills and various taxing agencies. Acts as liaison between claimants and Department, attends preconstruction meetings with design liaison and consultant to certify right-of-way is clear. Attends site view with Board of Viewers. Attends pretrial, if necessary, testifies for the Commonwealth at either Board of View hearings or jury trials. Performs other related duties. Prepares R/W notes for PS&E transmittal and requests for R/W clearance certificates on assigned projects as required. Monitors and maintains a working knowledge of the ROW Office System to include data entries into the System as necessary. Supports WELCOM activities and updates project managers in a timely manner when problems arise. Assures functions are completed in time to meet project letting schedules and priorities. The ability to read and understand plans, maps, drawings, cross sections, contracts, specifications, manuals, publications, legal agreements and other documents, as required, and to understand and follow oral and written communications. Perform assigned work in accordance with appropriate design manuals and construction standards, and Department policies and procedures. Reviews right of way (R/W) plans and deed information to assist Project Manager in providing an accurate, timely final R/W plan. Review ASTA schedules to ensure tasks are completed in a timely manner. Enforce employee safety procedures and equipment use on active projects to maximize employee services in the field. Performs other related duties as required. Safety 1. Assess your environment and be responsible for your safety, the safety of coworkers, and the public 2. Attend required safety training and adhere to the requirements of all safety manuals, policies and laws 3. Immediately report to your supervisor any incident, unsafe practice, or near miss. 4. When in an enclosed environment (office buildings, confined spaces, flagger stations, equipment pinch points, etc.), know your evacuation process and escape route, your communication protocols, appropriately react in the event of an incident. Succession Planning Take an active role in succession planning by completing a Career Development Plan in collaboration with the supervisor. In conjunction with the supervisor, participate in knowledge management/transfer by identifying key aspects of the job and sharing explicit and tacit program/technical knowledge with other employees. Department Green Plan Policy: Commit to following the Departments Green Plan Policy (Pub 712) and the associated principals. Failure to comply with Department Green Plan Policy shall be documented in employee's performance review. Fair Labor Standards Act (FLSA): Unless directed otherwise by your supervisor or manager, comply with stated work hours for the 7.5/8.0 hour day. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Responds to concerns of right-of-way claimants. Makes recommendations and provides supporting documentation for administrative settlement of right-of-way claims. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. Class C Driver's License 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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