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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00213484 |
Description Activated On: 3/17/2026 1:47:16 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position is responsible for the general supervision of the Inmate Accounting Section within the Institutional Business Office at SCI Mahanoy. This position also performs professional accounting work in the recording, classifying, analyzing, and reporting of financial statements and transactions for the Inmate General Welfare Fund (IGWF), fixed assets accounting, preparation of insurance claims, and other related specialized accounting projects. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. 30% Provides supervision over accounting staff who maintain the IGWF, which includes the accounting of all financial transactions for inmates. This includes inmate monies received from families; earnings from the institution, IGWF, and Correctional Industries operations; and disbursement of inmate funds for Commissary purchases, and vendor purchases for dependents. 20% Responsible for the preparation of financial statements and varied reports to control and account for IGWF funds. Maintains general ledger through use of automated accounting software to account for inmate accounts, revenue producing functions, and annual budget purchases. The financial statements consist of a balance sheet, cash flow statement, escrow account analysis, and income statements for revenue producing activities. Investigates discrepancies in data submitted by facility shops and on reports submitted by the Inmate Accounting Section. Makes corrections and brings problems to the attention of management, as necessary. Recommends changes to refine and improve reporting on IGWF financial statements. 15% Controls the SCI’s IGWF budget allotment through the review and approval of Agency Purchase Requests (APRs) for available funds to authorize purchases to be made. Reviews and approves invoices for payment relating to the IGWF’s budget. Prepares monthly budget report of budget allotments for management’s use. Prepares, as necessary, form A-49, Request for Approval of Expenditures, to secure the Department’s approval for IGWF budget expenditures over $5,000. Prepares reports on IGWF’s issues as directed by supervisor. Initiates and prepares reimbursement from IGWF to General Fund of expenses as mandated by the Department’s Central Office. 5% Serves as the SCI's Fixed Asset Coordinator. Maintains detailed and computerized asset records for the IGWF and General Fund purchases. Records are maintained to identify fixed assets in accordance with generally accepted accounting principles. Prepares institutional procedures for accountability of fixed assets. Oversees yearly inventory of fixed assets and adjusts fixed asset records as necessary. Oversees the statewide Fixed Asset Accounting System (FAAS). This involves identification of fixed assets over $25,000, preparation of STD-243 (Fixed Asset Accounting System Transaction), and quarterly verification of FAAS equipment records and institutional records. 5% Researches inmate grievances pertaining to the Business Office. Prepares responses and interviews inmates to discuss and resolve grievances. 5% Serves as a member of the IGWF Committee. This committee consists of staff and inmates, which meet monthly to discuss IGWF expenditures and issues relating to movies, activities, library programs, and commissary items available for inmate purchases. 5% Provides general oversight of the inmate cable television system in the SCI. This requires familiarity with location of cable equipment throughout the SCI and the aptitude to operate the computer to control service to individual inmate cells. Conducts follow-up reviews of cable television system repairs scheduled by the SCI's Maintenance Department. 5% Prepares and submits reports to the state's Bureau of Risk and Insurance Management on situations that involve liability. 5% Reviews court documents pertaining to Act 84, CVCF, and other inmate obligations for accuracy and completeness. 5% Performs other related duties. ESSENTIAL JOB FUNCTIONS 1. Effectively communicate verbally and in writing 2. Perform accounting operations 3. Review, analyze, and interpret information 4. Perform repetitive motions 5. Supervise and evaluate the work of subordinate staff (if applicable) 6. Establish and maintain effective working relationships 7. Operate basic office equipment 8. Maintain regular and reliable attendance 9. Attend and participate in all mandatory training and/or testing 10. Work overtime as required 11. Travel as required 12. Be mobile over all types of physical surfaces and levels (in an institutional setting) 13. Be visually observant of environment (in an institutional setting) 14. Hear and identify sounds (voices, whistle, buzzer, lock release, scuffling, sudden quiet) [in an institutional setting] |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. This position acts with a fair amount of independence. Resolves daily issues with IGWF funds/accounts or escalates them as needed. Changes to policies and procedures which affect job performance are discussed with the supervisor. New assignments are discussed outlining final objectives and format for presentation. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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