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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00215108 |
Description Activated On: 2/5/2026 8:28:11 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position maintains and verifies Inmate Records for the Department of Corrections (DOC) State Correctional Institution (SCI) at Albion. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. The incumbent performs and/or assists with the performance of the following duties: 50% Collects information from various sources to maintain inmate records. Cross-references information with DOC, Pennsylvania Parole Board (PPB), Pennsylvania State Police (PSP), Local and County Court, and County Prison data to validate the accuracy of content. Reviews court orders and related documentation to determine the appropriate course of action as it relates to release, change in place of confinement, or commitment credit to ensure timely and appropriate presentation for parole consideration or discharge at expiration of maximum sentence. Ensures accurate information is in the Inmate Records System and that changes are entered as a result of sentence recalculation via the DC-16E, Sentence Status Summary. Ensures that required information is relayed to the inmate, institutional staff, the PPB, PSP, and Central Office. 25% Participates in interviewing, photographing, and fingerprinting inmates upon reception, release, or as needed throughout the duration of confinement. Ensures that all necessary information is collected through the interview process, and explains all applicable policies and procedures. Instructs inmates on proper positioning for photographs and fingerprints. Processes photographs and fingerprints to ensure proper identification. Ensures that photographs and fingerprints are processed appropriately for the registration of violent offenders and sex offenders. 20% Participates in coordinating arrangements for the transport of inmates to demanding authorities for court appearances or at the time of release from current sentence. Ensures appropriate authorization is obtained for all releases, including authorized temporary absence, and verification of identity of transporting officials prior to relinquishing custody of an inmate. 5% Performs other related duties as assigned. ESSENTIAL FUNCTIONS: 1. Effectively communicate verbally and in writing 2. Perform basic mathematical computations 3. Review, analyze, and interpret information 4. Operate basic office equipment 5. Reach, bend, stoop, pull, push, kneel, lift, climb, and grasp 6. Maintain regular and reliable attendance 7. Establish and maintain effective working relationships 8. Attend and participate in all mandatory training and/or testing 9. Maintain JNET/CLEAN certification 10. Work overtime in compliance with provisions of the Collective Bargaining Agreement 11. Travel as required 12. Be mobile over all types of physical surfaces and levels 13. Be visually observant of environment 14. Hear and identify sounds (voices, whistle, buzzer, lock release, scuffling, sudden quiet) |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Routine work is performed independently under the general direction of a Records Supervisor. Work which requires more comprehensive assessment is completed under the close supervision of the Records Supervisor who reviews work results in detail. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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