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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00215987 |
Description Activated On: 5/13/2026 10:43:45 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position provides clerical support to the Human Resource Office and other program areas as assigned. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Type a variety of letters, reports, documents, and other types of communication. Proofread varying types of materials to ensure that information is grammatically correct, complete, consistent, and adheres to agency rules and regulations. Open SPF files by preparing letters and employee application packets, notifying SPF coordinator at headquarters of application, and filing all documents. Track disciplinary action packets received in the HR Office, log discipline outcome, maintain discipline filing system. Type disciplinary action letters, copy, and distribute as required. Ensure actions are input into SAP. Maintain filing system for HR related documents. Purge documents from storage areas as required by policy. Distribute new hires appointment letters; also distribute letters for reassignment and separated employees. Track grievances received from unions represented at the facility by numbering, logging, creating grievance file, processing necessary documents, and logging outcome. Process out-service training requests according to established procedures. Maintain records on out-service training and update Employee Training Records. Greet and assist visitors, answer telephone calls, receives and routes messages. Make copies, stuff envelopes, and send and deliver faxes. Track attendances at in-service training for all SEVC staff. Complete PARs for Disciplines and LWOP returns. Prepare In-Processing folders. File documents into and organize Official Personnel Files (OPFs). Assist with processing WRIL information within 24 hours of receipt. Update WRIL Access Report as requested. Maintain the Human Resource Bulletin Board by assuring posted information is current, neat and legible. Ensure all required postings are in place and current. Determine supply needs for the Human Resource Office and prepare the SRM requisitions. Prepare Human Resource documents for annual surveys by DOH, VA and DPW. Cover switchboard and mailroom as needed. Maintain confidentiality of documents and ensure adherence to HIPAA standards. Performs work in accordance with the DMVA general safety rules and safety rules for this position. Immediately reports all workplace injuries or incidents to the supervisor; and/or immediately corrects any safety hazards in the work area or reports same to supervisor. Perform all other related duties as required. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Determine work priorities and methods within established guidelines. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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