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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00218694 |
Description Activated On: 5/22/2025 1:59:27 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Provide efficient review of exceptions, which consist of images of checks/documents that have been electronically created prior to submission to the Enterprise Content Services (ECS). |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Log into Enterprise Content Services (ECS) to retrieve and correct document/check exceptions. Analyze each image, review each exception, and decide the correct course of action to resolve the discrepancy; complete, print for rescanning, send to supervisor for review, print for supervisor to retrieve correct wid number. Print a physical document/check if necessary to help in resolving the discrepancy. All check/document discrepancies that require system review is sent to the supervisor. To complete an exception, enter the wid number that is displayed in the preview window. Make the necessary correction(s) to the actual images that are displayed. After the correction has been made, submit the image back into the Legacy Retrieval system. If an image needs to be reviewed by a supervisor, send the image to the supervisor queue along with applicable comment(s). If a document needs to be re-imaged, print the physical documents, print a new bud sheet, and transport work to the appropriate area to be rescanned. Priority status is given to oldest dates. Prepare daily written report of production showing type of work completed/not completed, sent for review if the image was printed/not printed, the imagers name, date imaged, exception id number and the reason for the exception to be reviewed by the supervisor, as well as time spent on each assignment, etc. Assists in other areas as required In this Position, you will be cross trained on Scanning functions. Must be available for overtime when necessary. Perform other related duties as assigned. Safety: 1. Assess your environment and be responsible for your safety, the safety of co-workers, and the public. 2. Attend required safety training and adhere to the requirements of all safety manuals, policies, and laws. 3. Immediately report to your supervisor any incident, unsafe practice, or near miss. 4. When in an enclosed environment (office buildings, confined spaces, flagger stations, equipment pinch points, etc.), know your evacuation process and escape route, your communication protocols, and appropriately react in the event of an incident. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Make sure that all identified exceptions have been either corrected or forwarded for appropriate review to the supervisor. Utilize the appropriate resources to correct any/all discrepancies. Review images to ensure quality assurance before submission to the Enterprise Content Services (ECS). |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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