Position Description

Commonwealth of Pennsylvania
POSITION DESCRIPTION FOR JOB POSTING
Position Number: 00222599	Description Activated On: 7/31/2026 9:39:38 AM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively.

Provides clerical and office support within Beaver County to ensure its operations are conducted efficiently and effectively.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

Prepares letters, reports and contracts. Reviews these documents for completeness, grammar and format prior to finalizing the documents. Reviews forms, correspondence, audits and records to determine completeness, accuracy and compliance within prescribed guidelines.

Payroll
Serves as backup role in daily payroll processing of highway maintenance or equipment payrolls through the E-payroll and SAP ZIPY systems. Utilizes payroll system on a daily basis to resolve corrections regarding, but not limited to; invoicing issues.

Invoice Payment
Processes various payments and tracks accounts payable items such as electric, gas, water, sewage, and phones through the SAP or Advancement Account systems.

Establishes encumbrances for all Municipal Maintenance Agreements, processes payments related to these agreements, and closes these accounts upon contract expiration.

Invoice Reconciliation
Runs various reports on a daily basis to review and resolve discrepancies that prevent invoices from being paid to the vendor.

Safety:
1. Assess your environment and be responsible for your safety, the safety of co-workers, and the public.
2. Attend required safety training and adhere to the requirements of all safety manuals, policies, and laws.
3. Immediately report to your supervisor any incident, unsafe practice, or near miss.
4. When in an enclosed environment (office buildings, confined spaces, flagger stations, equipment pinch points, etc.), know your evacuation process and escape route, your communication protocols, and appropriately react in the event of an incident.

Succession Planning:
Take an active role in succession planning by completing a Career Development Plan in collaboration with the supervisor. In conjunction with the supervisor, participate in knowledge management/transfer by identifying key aspects of the job and sharing explicit and tacit program/technical knowledge with other employees.

Fair Labor Standards Act (FLSA):
Unless directed otherwise by your supervisor or manager, comply with stated work hours for the 7.5 hour day.

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

Functions as a lead worker by distributing and interpreting clerical work assignments, providing assistance, conducting on-the-job training, and reviewing the work of the County for adherence to processing standards.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:

Licenses, registrations, or certifications:

1.   N/A

2.   N/A

3.   N/A

4.   N/A

5.   N/A

6.   N/A

Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.

1.	Transports boxes weighing up to 60 pounds.
2.	Abiltiy to learn the uses of computer input consoles.
3.	Ability to understand and follow oral and written instructions.
4.	Ability to make independent determinations on the best possible resolution to processing problems.
5.	Ability to assemble organize, and present status information from various source materials.
6.	Ability to proof read to assure the adherence to clerical office procedures.
7.	ablity to instruct and advise clerical employees on methods and procedures.
8.	Ability to maintain cost, financial tax, or dispursement records and statements.
9.	Ability to use a variety of office machines, such as computoers, faxes, printers, and similar equipment.
10.	Use required personal protective equipment and be responsible for its care, storage, and maintenance.