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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00225102 |
Description Activated On: 9/3/2026 10:36:48 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position provides clerical support to ensure the effective and efficient operations of any assigned location with the Department of Corrections (DOC) State Correctional Institution (SCI) Houtzdale (HOU). |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Maintain confidentiality for all staff, inmates and department information Answers, makes, and directs phone calls. Records and distributes messages Operates institutional switchboard Responds to general inquiries, and reviews files to respond to basic information requests Receives, sorts, and distributes incoming mail Prepares and sends outgoing mail and packages Types documents and correspondences Reviews documents and correspondences with attention to detail for grammar and numerical errors. Make any necessary corrections and completes distribution Submits all documents, reports, correspondences, etc.in a timely manner Schedules organizes, and coordinates appointments, meetings, and videoconferences. Takes and distributes meeting minutes if necessary Compiling records of office activities Photocopying, scanning and faxing Maintain accurate filling systems and end of the year archiving in accordance with retention of records Maintains, compiles, and tracks reports weekly/monthly/annually etc Updates and maintains databases, reports, spreadsheets, and queries Coordinating work flow with peers and supervisor to ensure office runs efficiently and effectively Monitors and orders inventory of office supplies Provide feedback to supervisor on issues that are occurring or ongoing in a timely manner Be familiar with contracts, policies and procedures to be able to refer to them when needed Cover other duties that may not be specifically assigned to this position in the absence of peers Keep office space neat and organized Perform other duties as assigned Essential Functions Continued: 11. Be visually observant of environment (in an institutional setting) 12. Hear and identify sounds (voices, whistle, buzzer, lock release, scuffling, sudden quiet) [in an institutional setting] |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Workload and job duties will be assigned by supervisor. Routine work is completed independently, with periodic review by the supervisor as necessary. Changes in operational standards, procedures, and work policies are discussed in detail with the supervisor. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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