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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00233564 |
Description Activated On: 4/29/2026 9:09:29 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position performs technical staff work analyzing implementation requirements of Parole Board and/or court case actions in Central Office of the Board of Probation and Parole. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Research, analyze, and evaluate all material submitted on minimum and review cases with the Board interviews to determine whether or not each file is complete and accurate. Sort and review for violent offenders to determine if appropriate number of Board Member signatures is present. If other signatures are needed, direct case to particular Board Member to review and sign. Control cases to facilitate timely processing. Compares the computer sentence profile with latest Department of Corrections or county prison sentencing information to ensure completeness and accuracy. Correct sentence information in the computer, or direct clerical staff to correct to ensure accurate computer-generated judge and district attorney letters and release orders. Verify the judge and district attorney letters are sent before parole according to law and control cases according to date of response. Determine if there are any open detainers, detainer sentences, concurrent county sentences, deportation orders, pre-parole reports, misconduct reports, or extraordinary occurrence reports. Determine proper wording of board actions to assure the board action conforms to all applicable policy, procedure and laws. Record paroling or re-paroling action, parole refusals, and miscellaneous action in the computer and request board actions for dissemination. Review sentence status change from Department of Corrections and county institutions. Verify correctness of information and direct changes regarding sentence status report. Notify Board Members regarding case records to resolve any inconsistencies with court opinions or established policies, and recommend appropriate changes. Make administrative changes in the board actions when necessary. Enters administrative actions to record Boot Camp releases. Prepare replies to correspondence and answer telephone inquiries to interpret board actions, sentence computation, and board policy to field staff, attorneys, judges, department of corrections records officers, and other personnel. Participate in training sessions for agency staff, including district office directors and hearing examiners. Provide technical information regarding the process of board actions. Attend meetings to evaluate court decisions and policy interpretation, and their implementation. Research and analyze problem cases and gather necessary information as required. Give directions to typists and record unit personnel regarding various work procedures. Performs other duties as assigned. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. The technician reviews and analyzes case files and documents for completeness and accuracy. Decisions on routine problems are resolved by the technician. Cases that do not have a clear solution are referred to the supervisor for further review and direction. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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