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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00235375 |
Description Activated On: 7/30/2025 10:54:24 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Plan, organize, coordinate, and administer federal funds issued to PEMA under the U.S. Department of Transportation (USDOT) Hazardous Materials Emergency Preparedness (HMEP) grant program. Plan, organize, coordinate, and administer state grant funds made available under the Hazardous Materials Response Fund (HMRF) and Radiation Emergency Response Fund (RERF). Plan, organize, coordinate, and administer state grant funding made available for emergency preparedness, disaster relief and other purposes. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Develop policies, procedures and guidelines consistent with Federal and state laws and regulations, to be followed in the administration of the HMEP, HMRF, RERF and other legislative initiative state grants made available for emergency preparedness, disaster relief and other purposes under agency responsibility. These programs provide financial assistance to local government entities and other groups as defined by the specific program. Review, analyze and evaluate the acceptability of all state agency/county/local applications for financial assistance in connection with the grant programs. Coordinate revisions and updates as required. Conduct periodic review of program activities of grant program participants to ensure conformity with state/federal program objectives and guidelines. Coordinate updates as required. Monitor subrecipient grant award balances. Recommend the appropriate course of action. Prepare periodic status and financial reports in connection with the grant programs. Meet all reporting requirements under the assigned grant programs. Provide necessary oversight of county plans and budget audits under the assigned grant programs. Create and conduct, or assist in conducting, special training courses related to the grant programs. Review, analyze, and process all subrecipient requests for federal and state grant reimbursements, ensuring appropriate backup documentation is provided, and maintain appropriate records of same in accordance with federal and state laws, regulations, and program guidance. Prepare and submits invoices via the appropriate Commonwealth system for payment of expenses under the grant programs. Develop and issue grant agreements, ensuring compliance with federal and state laws, regulations, and guidelines; maintain vigilance throughout the Commonwealth approval process; provide executed grant agreements to subrecipients. Initiate funds commitments via the appropriate Commonwealth system for grant agreements and MOUs. Prepare complete and accurate correspondence for signature by the supervisor, division chief, bureau director, and executive staff as needed for these grant programs. Originate and/or reply to correspondence and inquiries related to these grant programs. Establish and maintain effective working relationships with federal, state, county, and local officials concerning all aspects of these grant programs. Possess and keep current knowledge of state and federal principles, practices, policies, and rules related to administration and management of the grant programs. Attend training, meetings, conferences and seminars related to annual work plans, budget and fiscal programs and procedures, with prior supervisor approval. Training locations may include PEMA Area Offices, County and Local Government Offices, and Federal Agency locations. Attend training, meetings, conferences and seminars related to annual work plans, budget and fiscal programs and procedures, with prior supervisor approval. Training locations may include PEMA Area Offices, County and Local Government Offices, and Federal Agency locations. A person in this position may be eligible for telework. Performs other related duties as assigned. Responsible for completing mandatory FEMA Independent Study Courses as requested. IS-100 Introduction to ICS IS-700 Introduction to NIMS IS-800 National Response Framework IS 2200 – Basic EOC Functions (online) NOTATION OF SCHEDULE: During an emergency, employee may be required to work 12-hour shifts. Employee may have their work schedule and/or hours changed or modified based on the emergency and assignment needs. Except for emergencies, changes to schedules and work hours will be provided at least two weeks in advance. EMERGENCY ASSIGNMENT This employee is an Essential Worker. Performs tasks to be assigned during periods of emergencies. Such tasks may differ from normal day-to-day routine. These emergency assignments are, at times, received with little or no advance notice and may last for any period of time ranging from a few hours to several weeks or more, depending on the nature of the circumstance. The emergency assignments are sometimes performed under adverse (less than favorable) conditions and may require travel to a disaster site for short or extended periods of time. This position performs operational assignments as required during actual emergencies. Position may serve in the Commonwealth Response Coordination Center and must be available to work outside of the normal work hours, to include weekends and overnights, when activated. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Decision-making applies to all aspects of the position. Employee administers the assigned grant programs with minimal supervision or guidance, ensuring problems or questions are elevated to the supervisor. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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