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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00238129 |
Description Activated On: 6/11/2026 9:32:30 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Provides daily internal and external customer service, answering telephone, taking complaints from customers, messages, etc.; assists other office staff when necessary with clerical duties, i.e., typing, copying, etc. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Primary timekeeper for the County Office. Primary contact for the District regarding all time and payroll issues. Provides guidance to all timekeepers in the county including the garage. Researches and resolves all leave and payroll issues to include those identified in reports or by employees. Researches payroll/leave errors, notifies employees of error and the appropriate resolution, which includes what the error was, what steps must be taken to resolve the error and any impact the error may have on the employees pay. Enter leave requests and maintain accurate tracking of all permanent and temporary employees who work for the Department. You are required to get all necessary documentation from individuals with missing leave requests prior to that payroll processing. Reviews, interprets and verifies the completion of paperwork associate with leave. Reviews payrolls for completion and accuracy prior to inputting into ZIPY by ensuring work orders are coded for the correct plant, assembly matches work order number, actual production units are in correct increments and total production hours worked. Understands, utilizes and interprets contracts (Master Agreement and Master Memorandum), management directives, Commonwealth pay rules, foreman manuals, alternate work schedules, multiple shifts, 24/7 operations, winter and summer agreements, and local side agreements in calculating employee pay for regular time, shift differential and overtime. Responsible for SAP system error resolution for county employee leave and payroll transactions. Generates, researches, and monitors error reports on a daily basis. Determines source of incorrect payments. Independently investigates through several SAP reports and screens the course of action in determining the cause of the error and solution. Makes decisions between different procedures to be followed when payroll errors occur requiring timekeeper to investigate. Educates county employees on time and payroll guidelines and policies. Enters TWOC for county employees upon receiving approval from the District. Verifies equipment used during TWOC as well as number of hours worked. Assist in tracking overtime and out-of-class for all employees. Assists County Manager's in monitoring FMLA, sick leave usage with all employees. Adopt-A-Highway and the Great American Cleanup of PA programs. Daily Road Report when needed. Responsible for equipment and personal injury accidents. SECA coordinator Receptionist for front door; answering telephone and radio; filing and logging any concerns in the radio logbook. Customer Care Concerns; Roadway Closure Reporting System and Road Report Intranet Travel Advisory System. Assists Clerical Supervisor as needed. All tasks/duties are to be done in a timely manner. Recognizing that everyone is involved in the District’s and County’s actions to demonstrate sound environmental practices, each employee fulfills the maintenance unit business plan objectives related to the Strategic Environmental Management Program (SEMP). Attends training as required. Performs any other related duties as required or assigned. Safety: 1. Assess your environment and be responsible for your safety, the safety of co-workers, and the public. 2. Attend required safety training and adhere to the requirements of all safety manuals, policies, and laws. 3. Immediately report to your supervisor any incident, unsafe practice, or near miss. 4. When in an enclosed environment (office buildings, confined spaces, flagger stations, equipment pinch points, etc.), know your evacuation process and escape route, your communication protocols, and appropriately react in the event of an incident. Succession Planning: Take an active role in succession planning by completing a Career Development Plan in collaboration with the supervisor. In conjunction with the supervisor, participate in knowledge management/transfer by identifying key aspects of the job and sharing explicit and tacit program/technical knowledge with other employees. Department Green Plan Policy: Commit to following the Department’s Green Plan Policy (Pub 712) and the associated principles. Failure to comply with the Department’s Green Plan Policy shall be documented in the employee’s performance review. Fair Labor Standards Act: Unless directed otherwise by your supervisor or manager, comply with stated work hours for the 7.5/8.0-hour day. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Responds to all employee concerns regarding payrolls and/or leave. To proficiently, effectively and efficiently execute the orders of “the supervisor”. To use good judgment in dealing with unscheduled or unexpected events during the course of the workday or emergency condition. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. See Description of Duties 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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