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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00238969 |
Description Activated On: 6/18/2026 2:17:56 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position manages the Accounting Office at Southwestern Veterans Center. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Prepare the budget, re-budget, and allocation of budgeted funds for each fiscal year. Monitor expenditures and account balances to maintain controls. Keep the Business Manager informed of account balances to assist with decision making for various departments and operations. Prepare financial statements for member’s fund, welfare fund and the monthly budget review worksheet with contract listing. Prepare and monitor budgets for all departments. Provide department heads with monthly reports on the status of their current balances. Take corrective action as directed to alleviate any deficit spending. Review and monitor for budget purposes all monies received by the facility to ensure revenue projections are accurate Approve for payment invoices which are received for the budget, welfare and member’s fund. Ensure accuracy of account postings to make sure that fixed assets are posted correctly. Participate in audits conducted by outside agencies by furnishing information requested and offering analysis and discussion as appropriate. Conduct periodic audits of special funds and fiscal components of operations and prepare report of findings. Develop and maintain controls and procedures to ensure appropriate and maximum utilization of financial resources as well as accurate accounting for Medicaid costs. Maintain the advancement account. Assist in cost projections of new programs based on current and past expenditures. Provide codes for procurement documents and direct charges to assure proper expenditure classification is made. Audit all documents and other charges to minimize errors and avoid delays in the ordering and payment process. Contact vendors when material received does not conform to purchase orders, i.e. over or under shipment, loss by carriers, damaged merchandise, etc. Set up changes to orders so payment can be made and contact the procurement office for invoice discrepancies. Witness bid openings held at the facility as needed. Notify the Business Manager of excess funds for investing in higher interest bearing insured securities. Provide the Business Manager with the financial data necessary to make recommendations to the Commandant on all matters with fiscal impact on the facility. Establish and maintain ledgers and journals. Supervise clerical and technical staff that input information into journals and ledgers for various funds at the facility. Identify actual and potential safety and health hazards for residents and staff and take appropriate corrective actions. Attend all assigned QAPI training. Follow established policies and procedures in support of QAPI efforts. Support QAPI efforts both verbally and non-verbally, including adjusting performance and practice in accordance with QAPI initiatives and findings Performs work in accordance with the DMVA general safety rules and safety rules for this position. Immediately reports all workplace injuries or incidents to the supervisor; and/or immediately corrects any safety hazards in the work area or reports same to supervisor. Perform other related duties as assigned. Use personal protective equipment when required such as gloves, masks, face shield, etc. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Develop and implement internal department policy and procedures using current accounting standards and regulations. Determine, process and code amounts and methods of payment. Refer all accounting issues that affect the overall operation of the facility to the Business Manager. Make decisions on personnel matters related to position vacancies, work assignments and priorities, leave requests, and performance management. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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