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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00239288 |
Description Activated On: 5/15/2026 9:58:57 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position is responsible for the accounting control of funding related to resident accounts, sources of the home’s income, and expenditures. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Maintain expenditures and budgetary control accounts and prepare reports related to the status of accounts. Monitor open commitments and liquidate during fiscal year including year-end for budget control purposes, initiate corrective action if funds are insufficient to cover the projected expenditures. Prepare analysis of budget and commitment and expenditure data in summary and detailed reports. Ensure invoice payments through SAP, VISA, and advancement account are processed accurately and completely: utilize MR11, ZMRBR, and ME2N screens in SAP to resolve payment issues including VRFR verification invoices, confirm VISA and VRFR transaction account coding, review and approve advancement account voucher packages, reversing the voided advancement account check entries, and coding. Review funds received by the facility to determine proper deposit posting and classification. Audit documents to minimize errors and avoid delays in the ordering and payment process. Approve payment invoices which are received for the budget. Ensure accuracy of account postings to make sure that fixed assets are posted correctly. Conduct periodic reviews to verify that facility departments are compliant with policies and procedures for transferring or disposing of fixed assets. Maintain the advancement account. Assist in the development and implementation of departmental policies, procedures, and corrective action plans. Contact vendors when material received does not conform to purchase orders, i.e., over or under shipment, loss by carriers, damaged merchandise, etc. Set up changes to orders so payment can be made and contact the procurement office for invoice discrepancies. Witness bid openings held at the facility as needed. Negotiate with vendors to establish a payment plan or negotiates a fee reduction based on the resident ability to pay. Ensure invoice reconciling is complete. Assist the Division of Procurement & Contracting in the resolution of more complex issues related to rejected and blocked invoices and other discrepancies. Collect fiscal data on all aspects of expenditures and revenues preparing analysis as requested. Prepare financial statements for member's fund, welfare fund and the monthly budget review worksheet with contract listing. Assist the Accountant 3 with preparing and monitoring budgets and projections for all of the home's departments. Provide department heads with monthly reports on the status of their current balances. Take corrective action as directed to alleviate any deficit spending. Assist the Accountant 3 with periodic audits of special funds and fiscal components of operations and prepare report of findings. Ensure appropriate and maximum utilization of financial resources as well as accurate accounting for Medicaid costs. Perform bank reconciliation for Members Fund, Welfare Fund, and Depository Account. Determine quarterly interest payable to residents' Members Fund Accounts. Prepare adjustment transactions to correct or close accounts maintained, preparing journal entries and correct ledger posting as needed. Participate in the maintenance of inventory control systems, supervising quarterly and annual physical inventory, preparing a variance report for the Accountant 3, communicating any necessary corrections to the Storekeeper, and reporting any findings to the QA at their Corporate Compliance Meeting. Assist Procurement Administrative Officer to resolve inventory issues related to incorrect unit of measure. Perform work in accordance with the DMVA general safety rules and safety rules for this position. Immediately report all workplace injuries or incidents to the supervisor; and/or immediately correct any safety hazards in the work area or report same to the supervisor. Support the facility QAPI efforts by attending all assigned QAPI training; following established policies and procedures in support of QAPI efforts; participate in PIP teams as assigned; sharing ideas for improvement in the organization; and supporting QAPI efforts both verbally and non-verbally, including adjusting performance and practice in accordance with QAPI initiatives and findings. Perform other related duties as required. Use personal protective equipment when required such as gloves, masks, face shield, etc. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. This work involves independent research in the status of an activity and preparing a formal response for the supervisor's signature. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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