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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00244306 |
Description Activated On: 2/24/2026 2:46:15 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Provide clerical and technical support to the District’s 12-0 Plans Unit to ensure work is completed efficiently and effectively. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Perform a variety of a Clerical Assistant II primarily for the Design Unit. Function as the lead operator for the production and operation of the HP 5100 XL Print Machine and HP SD Pro Scanner. Prepares and formats correspondence, reports, forms, and other documents. Includes appropriate enclosures are when required. Proofreads and edits all documents to ensure that information is grammatically correct, accurate, complete, consistent, and adheres to current standards in Pub 649- “Style Guide- Pennsylvania Department of Transportation.” Expected to organize work in a manner which ensures the efficiency and completion of priority work that supports the projects on the district letting schedule or other priority work as directed by supervisor, manager. Performs work with considerable independence within standard department operating procedures and policies. Responsible for attending, taking notes, and preparing summaries for various meetings as needed. Expected to utilize and be proficient in department software including but not limited to: ECMS, EDMS, MPMS. As well as other standard computer software and equipment such as: windows Operating Systems, Microsoft Office Products, Scanner, Copier, Fax Machine, etc. Creates filing systems (paper and electronic) for the preparation, maintenance, and organization of files and records. Serves as an operator for the operation of the Konica Minolta KIP C7800 machine. Job duties are a combination of technical knowledge, including personal computer applications, internet/intranet and scanning data/prints into the Konica Minolta KIP C7800, utilizing KIP Scan Station, KIP Job Director, KIP Machine Monitor, KIP Repro Station and Imagenation. These scanning and printing applications support the digitalization of engineering drawings and greatly simplify the high volume reproduction of digital engineering drawings and supports Contract Management project advertisements and addenda. Order/maintains adequate supply of necessary forms, supplies, etc. to ensure efficient office operations. Performs other related work as required. Safety: 1. Assess your environment and be responsible for your safety, the safety of co-workers, and the public. 2. Attend required safety training and adhere to the requirements of all safety manuals, policies, and laws. 3. Immediately report to your supervisor any incident, unsafe practice, or near miss. 4. When in an enclosed environment (office buildings, confined spaces, flagger stations, equipment pinch points, etc.), know your evacuation process and escape route, your communication protocols, and appropriately react in the event of an incident. 5. Evaluate contractor operations: • Immediately stop unsafe actions • Engage in ongoing safety dialogue with the contractor’s leadership 6. Promote a CULTURE that emphasizes SAFETY as a core value: • Immediately stop any unsafe actions. • Incorporate safety into all discussions, deliberations, and decisions. • Continuously communicate the safety direction. • Inspire employees to be a MODEL for safety. • Encourage and support safety initiatives and programs by participating and involving staff. • Recognize safety daily. • Acknowledge EXTRAORDINARY achievements. • Learn and improve through After Action Reviews (AAR’s) • Enforce accountability. Succession Planning: Take an active role in succession planning by completing a Career Development Plan in collaboration with the supervisor. In conjunction with the supervisor, participate in knowledge management/transfer by identifying key aspects of the job and sharing explicit and tacit program/technical knowledge with other employees. Department Green Plan Policy: As part of PennDOT’s MS4 obligations including NPDES Permit compliance and stockpile good housekeeping, all Construction Inspection Employee, Manager & Supervisor and Maintenance Employee, Manager & Supervisor PD’s must include the following statement: Commit to following the Departments Green Plan Policy (Pub 712) and the associated principals. Failure to comply with Department Green Plan Policy shall be documented in employee’s performance review. Fair Labor Standards Act (FLSA): Unless directed otherwise by your supervisor or manager, comply with stated work hours for the 7.5/8.0 hour day. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Work is assigned with general instructions and specific objectives by a supervisor who reviews work for results obtained. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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