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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00249412 |
Description Activated On: 7/29/2026 3:44:17 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Position is responsible and accountable for performing advanced technical purchasing department duties. This requires independent judgment and action in regard to procurement of capital equipment and commodities used by Norristown State Hospital. Job duties are performed under supervision of the Purchasing Agent Supervisor. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Responsible for processing shopping carts in SAP R/3 for re-stocking of Warehouse supplies. Responsible for the processing of shopping carts in SRM for commodities/supplies, repair parts, and on occasion, services. When a DGS contract is referenced,ensure that the contract is active. Confirm that the detailed description and the price quoted in the shopping cart is correct by viewing the DGS contract. When necessary, obtain the current price from the vendor. Establish a method of bidding and request for quote for the procurement of commodities, repair parts,capital items,emergency supplies and on occasion,services. Schedule bid openings, attend same and alert the Facility Financial Manager and Accountant when the bid openings are being held. Notify vendors by telephone, fax, or written correspondence of results of bid opening,when required. Responsible for locating sources of supply for requested commodities etc. Review shopping carts for completeness and accuracy. Responsible to place telephone orders with vendors for commodities or when emergencies arise. Work with Department head in preparing all proposals and purchase orders for Fixed Asset items by reviewing the list of equipment which was provided by the executive committee to ensure all items are ordered in a correct and timely manner. Responsible for reviewing and obtaining Certified WBE/MBE vendors from the DGS Website. Responsible for inputting and forwarded to Harrisburg Purchase Requisitions for items costing over the established cost limits. Ensure that they contain accurate specifications, a detailed justification and a selection of suggested vendors. In the absence of the Department head, this employee is responsible to complete all assigned operational duties and functions. Review the daily mail, contact vendors to resolve problems, coordinate prompt pick-up and delivery of any emergency requests. Provide guidance and assistance to the office clerical staff, if required. Confer with your supervisor, Facility Financial Manager and/or Chief Operating Officer when necessary to facilitate the purchasing operation. Maintain a close working relationship with Accounting and Warehouse Departments and assist in solving their problems by various means. Assist the other purchasing agent in the preparation of food bids and service purchase contracts, when required. Maintain a postive working relationship with co-workers, management and vendors. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. 1 Decide the appropriate method of bidding that is to be utilized based on established procurement policies and procedures. 2 Select qualified and approved bidders from the current file of bidders. 3 Determines appropriate method of procurement. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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