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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00257243 |
Description Activated On: 1/12/2026 10:35:34 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This is a highly technical position in the Department of Environmental Protection’s Bureau of Safe Drinking Water. The employee in this position serves as the Bureau's liaison with the Department's Bureau of Laboratory's Laboratory Accreditation Program (LAP). The communication with LAP ensures all sample data received by the bureau is submitted by appropriately accredited laboratories and is of the highest quality. The employee in this position supports our internal and external users, especially Drinking Water Electronic Laboratory Reporting (DWELR) users. Additionally, this employee performs system management activities, document management, and data verifications to maintain the Bureau's data and data management programs. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. 1. Works in the planning, development, and maintenance of data management systems for Safe Drinking Water Program activities, including water system inventory, laboratory data, and compliance information. 2. Reviews new or changed legislation, regulations, and policies for impacts on the Pennsylvania Drinking Water Information System (PADWIS) and DWELR. Informs regulated facilities and laboratories of changes in regulatory requirements, reporting requirements, program policies, and procedures as they relate to collection of data and management of information. 3. Develops, writes, and maintains user manuals for use by field staff, employees, certified laboratories, and public water suppliers, and responds to inquiries about data requirements and reporting procedures. 4. Participates in the planning, development and maintenance of data management systems, including data quality assurance procedures, to evaluate trends in compliance, enforcement, inventory, and sample data and to ultimately determine if regulatory requirements are met. 5. Conducts training for employees concerning data and regulatory requirements, field staff on use of the drinking water data management systems, and the regulated community on electronic data submission and compliance. 6. Works with program staff and field staff to gather background data and current policy information to identify and solve inventory, violation, and enforcement action problems. 7. Works with LAP and regional drinking water staff to ensure the sample result data submitted to the Department is of high quality. 8. Investigates data reporting and compliance issues related to data quality submitted by Accredited and Registered Environmental Laboratories. 9. Works with LAP, program attorneys, and regional compliance staff to issue violations and initiates enforcement actions to resolve data reporting issues. 10. Assists with the development of specifications for proposed physical systems, including report layouts, screens, input documents, file design, forms design, and physical file. 11. Conducts Safe Drinking Water Act (SDWA) data correction based on information submitted by laboratories and water systems. 12. Works with other state and federal agencies to provide coordinated program response. 13. Assists in the development of new standard analysis codes, assigns new codes to contaminants and provides training, as needed, to BSDW and regional staff in interpreting water-related analytical methods. 14. Serves as the back-up person for EPA Federal reporting requirements via FedRep. 15. Responds to technical questions from external and internal system users. 16. Participates in the creation of queries of the public water system inventory, violation, and enforcement action data. Provides user support to program staff in the use of data management procedures. Interacts with field staff to identify and solve inventory, violation, and enforcement action system problems. 17. Serves as liaison between the Section and LAP and maintains PADWIS's lab certification data base. 18. Performs similar work as assigned by the Section Chief. 19. Promotes the Department's mission. 20. Inputs appropriate data in a prescribed format to meet data quality standards set forth by guidance, training, and policy across all of DEP’s electronic data systems; to include ensuring accuracy and completeness of entries, and where available, the use of system specific tools to ensure duplicative entries and data quality issues are minimized. 21. Participates in inspections at registered and accredited environmental laboratories that conduct drinking water analyses to evaluate compliance with state and federal drinking water regulations. This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. The employee will be required to perform any other job-related duties requested by the supervisor. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. The employee in the position is assigned various broad tasks which the employee needs to complete while managing their time/workload. Employee manages the Section's Laboratory Accreditation interface, which entails receiving, coordinating, entering, and verifying laboratory accreditation changes. The employee determines if these changes will cause compliance problems due to previously submitted sample data or other potential areas of concern. The employee decides how to proceed and when the Supervisor needs to be notified of potential accreditation/compliance concerns. The employee in this position decides how best to modify various user manuals. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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