Commonwealth of Pennsylvania

POSITION DESCRIPTION FOR JOB POSTING

Position Number:  00262669

Description Activated On:  4/12/2024 2:50:53 PM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. 

 Responsible for overseeing and managing Pennsylvania’s comprehensive emergency management training and exercise program including the development and implementation of the PEMA Qualification System, Commonwealth Integrated Preparedness Plan, and the Commonwealth’s Emergency Management Certification Program.

Emergency Management Supervisor position to manage and supervise professional level staff in PEMA’s Training and Exercise Division. Position is responsible for implementing comprehensive emergency management training and exercise strategies Commonwealth wide.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

Supervisory duties: This is a supervisory position responsible for assigning work; reviewing work performance; evaluating employee performance and preparing and signing Employee Performance Evaluation Reports, receiving and resolving grievances or complaints; interviewing and recommending employee selection; reviewing and approving leave requests; and evaluating training needs of subordinates.

Develops, administers, and interprets policies and procedures pertaining to the operation of PEMA’s Training and Exercise program;

Provides policy level recommendations to Bureau Director and Senior Leadership on items potentially impacting training and exercise activities statewide;

Identifies, evaluates, and develops improved training/exercise programs and systems based on identified needs, gaps, and priorities;

Prepares and submits quarterly reports and maintains records for documenting training EMPG grant activities and expenses; Oversees the review and approval of Course Instruction Requests by subordinate staff;

Works to establish criteria and related policies and procedures for the selection of PEMA G-course instructors, and the ongoing enhancement and professional development of PEMA's instructor cadre;

Oversees instructor quality assurance program; monitors and evaluates instructors for instructional quality, and adherence to established criteria;

Prepares and submits annual budget estimates for the operations of Pennsylvania’s emergency management training and exercise programs;

Works to implement Training & Exercise Division's portion of the Emergency Management Performance Grant (EMPG);

Prepares annual application for the EMPG, scope of work plan, and budget submission in coordination with PEMA’s Bureau of Budget and Bureau of Grants Management.

Oversees and coordinates the agency’s involvement with online Learning Management Systems (TRAIN PA); Oversees the conversion of relevant courses to a virtual/online format;
Manages the development and update of the Agency’s Integrated Preparedness Plan in conjunction with the Planning Division Supervisor; Recommends updates and monitors performance of the plan; creates periodic progress updates for stakeholders;

Responsible for the planning, scheduling, coordination, and facilitation of the Commonwealth’s annual Integrated Preparedness Planning Workshop (IPPW);

Oversees the coordination and synchronization of all training and exercise activities;

Serves as a subject matter expert on training & exercise as needed or when requested by the Grants Team;

Oversees the design, coordination, and conduct of various Homeland Security Exercise and Evaluation (HSEEP)-compliant exercises; may serve as Lead Controller, Evaluator, or SimCell Manager; Works with the State Exercise Officer (MEP is required for this position);

Supervises the scheduling of Emergency Management courses, arranges and coordinates exercise activities of Commonwealth personnel;

Oversees the maintenance of the Agency’s Integrated Preparedness Calendar;

Supervises the development and delivery of Severe Weather Exercises, Cabinet Level Exercises, Thunderbolt Exercises, and other exercises or workshops as necessary;

Ensures that After Action Reviews (AARs) or Quick-Look Reports (QLRs) are completed following exercises, workshops, or real-world incidents;

Oversees the implementation of the PEMA Qualification System (PQS) and the Commonwealth Qualification System (CQS);

Makes recommendations relative to program needs, expenditures, and availability of funding for training and exercise programs;

Candidate will be required to obtain a Master Exercise Practitioner (MEP) certification from FEMA if they don’t already possess one upon hiring.

Assists bureau director with preparation and submission of formal reports in support of various programs;

Attends meetings, seminars, and conferences and completes directed training for professional development, and as required under the PEMA Qualification System;

Participates in or leads various work groups or committees as required;

May travel to provide technical assistance relative to training and exercise programs.
Responsible for completing mandatory FEMA Independent Study Courses and industry standard certifications as relevant to the position as requested/required (will be identified in individual training plan after hire):

• IS-100 Introduction to ICS
• IS-700 Introduction to NIMS
• IS-800 National Response Framework
• IS 2200 – Basic EOC Functions (online)

Certain positions require certification in the FEMA Professional Development Series (PDS) or the Emergency Management Professionals Program (EMPP) Basic Academy courses, within six months of hire (or in the case of the Basic Academy, the next available application period).

Performs other related duties as assigned.

A person in this position may be eligible for telework after onboarding period and demonstrated familiarity with/ understanding of their position.

NOTATION OF SCHEDULE

During an emergency, employee may be required to work 12-hour shifts. Employee may have their work schedule and/or hours changed or modified based on the emergency and assignment needs. Except for emergencies, changes to schedules and work hours will be provided at least two weeks in advance.

EMERGENCY ASSIGNMENT

This employee is an Essential Worker.

Performs tasks to be assigned during periods of emergencies. Such tasks may differ from normal day-to-day routine. These emergency assignments are, at times, received with little or no advance notice and may last for any period of time ranging from a few hours to several weeks or more, depending on the nature of the circumstance. The emergency assignments are sometimes performed under adverse (less than favorable) conditions and may require travel to a disaster site for short or extended periods of time.

This position performs operational assignments as required during actual emergencies. Position may serve in the Commonwealth Response Coordination Center and must be available to work outside of the normal work hours, to include weekends and overnights, when activated.

Operate a motor vehicle to travel to various field sites and emergency/disaster locations.

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

The person selected for this position will be provided with a high degree of autonomy for making decisions within the confines of the commonwealth’s emergency management training plan. Work is performed independently and reviewed by a supervisor through meetings and an evaluation of work products and reports.

The overarching expectation is that the person selected for this position will be accountable for decisions. All decisions made will reflect the mission and vision of the Pennsylvania Emergency Management Agency and will be guided by established plans, policies, procedures, and other guidance documents.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:

Instructor experience preferred.

Master Exercise Practitioner certification preferred.

Licenses, registrations, or certifications:

1.   Class C Driver's License
 
2.   N/A
 
3.   N/A
 
4.  
 
5.  
 
6.  

Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
 
 1. Communicate effectively both orally and in writing.
 2. Meet or exceed performance standards.
 3. Utilize the supervisory chain.
 4. Prioritize work assignments and effectively and efficiently manage projects.
 5. Legally operate a motor vehicle to travel as required.
 6. Ability to work under high pressure conditions for extended periods time.
 7. Proficient with Microsoft Office suite of software (including Sharepoint), Skype for business, Adobe Pro DC, and other software applications.
 8. Familiarity with use of Learning Management Systems.
 9. Proficient in the use of computers, printers/copiers, and other office equipment.
 10. Develop and maintain positive working relationships.