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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00263151 |
Description Activated On: 1/14/2026 11:07:49 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. The CFMM III functions as a staff member in the Department of Corrections, Bureau of Operations. This position is a combination of facility maintenance and construction consultant with an emphasis on both construction management and technical assistance in physical plant An employee in this position will provide technical and administrative assistance in the design and construction of projects, support, maintenance and renovation projects within the Department of Corrections and support DOC interests in DGS managed projects. The individual will attend job conferences, review project status and inspect site work for adherence to DOC policy, facility resources and contract documents. As part of this role, this person will provide technical, administrative and construction management support to facility maintenance managers and institutional Executive Staff. This position serves as a member of the Department’s Continuity of Government Relocation Team. In the event that the essential functions of Central Office must be temporarily relocated to a field location, due to an emergency, this position will participate on the Relocation Team and perform all duties as directed by the team leader |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. The job content for the CFMM III is extremely broad and covers many duties, while not officially identified, associates with the preservation of programs and operations continuity at the facilities. The job will require frequent travel with annual visits to all Department of Corrections facilities. This may include overnight stays as dictated by each institution’s needs and related construction. 1. When required, this person advises lower-level management staff in the implementation of all building, electrical, plumbing and mechanical maintenance & repair; provides guidance to maintenance personnel; provides support in demolition and/or removal of hazardous materials; reviews work for adherence to construction documents, technical trade’s standards, codes and policy. 2. Additionally, this person must be capable of: - Effective, adequate and clear communications - Initiate and maintain a open channel of communications - Effective and sincere establishment of interpersonal skills - Organized thoughts and presentation of ideas in a thoughtful manner - Ability to keep an open mind and accept other ideas and positions 3. Major Construction projects activities to include: - Participation in preliminary planning. - Develop budgetary estimates for agency pr JOC projects. - Review and comment on design documents preceding construction with respect to policy, facility resources, sequencing and continuity of operations and programs. - Coordinate resources and oversee contractor activities on projects throughout the construction processes. - Coordinate, monitor and support activities of outside contractors as a representative of the facility. - Have a working knowledge of Labor & Industry Construction Codes as they apply to construction and institutional operations. - Perform inspections to determine the degree of reliability of the project operating equipment and dependability of all aspects of the project. - Communicate and inform technical staff of current status and developments related to facility operations, infrastructure and projects - Represent the Department in the planning and review process, attending design meetings and construction conferences held with design professionals, contractors, and inspectors. Perform progress inspections to determine completeness and conformance of the project to contract documents, verifying work to ensure it adheres to construction standards, and advising on whether a construction project is accepted as complete by the Department of Corrections. 4. Project Management of Guaranteed Energy Savings Act (GESA) projects. - Participate in development and review of proposed scope of work. - Participate in and support proposal review process). - Assist facility in manage the project construction. - Audit the measurement and verification process to verify guaranteed payback values are met. 5. Explore energy saving initiatives through utility rebates. 6. Develop and implement DOC maintenance policy to ensure: - The infrastructure of every institution remains safe and secure. - Institutions are meeting all policies, codes and regulations. 7. This position includes work in the areas of plant maintenance, energy conservation, and building modifications to increase functional use with major emphasis in building construction management. To include: - Reviewing project requests prepared by the institutions and assisting in the determination of the method of design and source of labor for construction. - Reviewing and making recommendations from the monthly construction progress reports submitted by the institutions’ Corrections Facility Maintenance Managers. 8. Assist in developing training programs that provides technical education and training of the institution’s Corrections Facility Maintenance Managers as it relates to the Corrections environment. 9. Assist in the coordination of Bureau staff work assignments to support the Corrections Facility Maintenance Managers. 10. Attend and participate in conferences and seminars with state and private industry engineers and building materials and equipment suppliers. 11. Assist in the periodic inspections of all Department owned Utility Plants including heating, cooling, water, sewage and electrical plants. The inspection goals are to increase operating efficiency, obtain optimum maintenance and equipment usage, and confirm that Department policies and directives are being followed and met. Performs require scheduled inspections at all SCI facilities in order to maintain compliance with ACA standards and provides recommendations on findings to bring facility back to into compliance. 12. Prepare advisory reports for the Director of the Bureau of Operations. 13. Assist the Director and Division Chiefs in providing training and information for personnel within the Bureau of Operations to allow them to utilize and understand the information compiled within the Bureau. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. The job duties will change as projects dictate, therefore the Bureau Director will assign all work on a daily, weekly, or monthly basis depending on the scope and size of the various projects as well as all other related duties. Calculations and results for each project will be discussed and reviewed for its merit, feasibility and cost with the Bureau Director prior to approval. Decisions are to be made in the field based on the individual’s own experience and knowledge of the situation. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: One year of experience as a Facility Maintenance Manager 2; OR Two years as a Facility Maintenance Manager 1; OR Three years of experience as a Utilities Supervisor; OR Seven years of experience in the construction, maintenance and repair of buildings; or the operation, maintenance and repair of utility services equipment. Either must include three years in a managerial or supervisory capacity; OR Any equivalent combination of experience and training as determined by DOC. Licenses, registrations, or certifications: 1. Class C Driver's License 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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