Commonwealth of Pennsylvania

POSITION DESCRIPTION FOR JOB POSTING

Position Number:  00265457

Description Activated On:  10/1/2025 10:02:23 AM

Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. 

 This position performs a variety of support functions for Field Human Resource Office 4, which provides HR Services to SCI Somerset and SCI Laurel Highlands.

Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor.

Serves as the FMLA coordinator or Region 4 by submitting requests for employees seeking FMLA and forwarding supporting documentation to supervisors and the FMLA unit. Maintains familiarity with CBA’s and policy in order to answer questions for employees and supervisors and ensures appropriate leave is entered in SAP.

Assist in scheduling modified duty assignments.

Assists in performing administrative functions related to Labor Relations for region 4 such as: receiving and logging grievances; making files for grievances; copying packets and scheduling meetings. Tracks information requests, gathers information and drafts a response for the ERM/FHRO signature.

Serves as the institution’s Online Position Description (PD) coordinator. Establishes and maintains tracking/monitoring systems to ensure that accurate and current PDs are in place for institutional complement. Issues reminders and provides technical assistance to supervisors in the use of the Online PD (OLPD) Tool application. Provides training/guidance on appropriate position description content standards and makes recommendations for PD revisions.

Maintains the Official Personnel Files (OPFs) for all employees at SCI Somerset and SCI Laurel Highlands. Ensures that all Electronic Official Personnel Folders (e-OPFs) are maintained in accordance with Management Directive 505.18. Ensures all required new hire documents are uploaded to the e-OPF in a timely manner. Uploads a variety of documents into the e-OPFs using HRDoc. Once uploaded, verifies and certifies the documents in SAP.

Performs other related duties as required.


ESSENTIAL JOB FUNCTIONS:

1. Effectively communicate verbally and in writing
2. Review, analyze, and interpret information
3. Establish and maintain effective working relationships
4. Supervise and evaluate the work of subordinate staff (if applicable)
5. Operate basic office equipment
6. Maintain regular and reliable attendance
7. Attend and participate in all mandatory training and/or testing
8. Work overtime as required
9. Travel as required
10. Be mobile over all types of physical surfaces and levels (in an institutional setting)
11. Be visually observant of environment (in an institutional setting)
12. Hear and identify sounds (voices, whistle, buzzer, lock release, scuffling, sudden quiet) [in an institutional setting]

Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature.

Work is performed independently in areas of responsibility in accordance with work objectives and standards as well as adherence to scheduling, establishing of priorities and working within specific timeframes.

Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License

Experience:



Licenses, registrations, or certifications:

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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
 
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