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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 00270497 |
Description Activated On: 7/9/2026 1:24:26 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Manages the delivery process of transportation related projects such as, but not limited to, highway and/or structural projects (in-house and consultant design) from inception through completion while managing resources, costs, quality and on-time delivery in a matrix management design environment. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Primary objective is to deliver projects on time that meet the scope, are within budget and adhere to all state and federal regulations and policies. As part of the Project Delivery Unit and under the direction of the Portfolio Manager or Project Manager 3, supervises minor to complex projects from inception to letting through in-house and/or consultant staff. PROJECT DELIVERY: Completes the consultant selection process for state and locally sponsored projects. This includes, but it not limited to: publishing planned projects, advertising projects, reviewing Statements of Interest, presenting recommendations to the Consultant Selection Committee: preparing the Scope of Work; preparing the Department Man-Hour Estimate; publishing the Final Ranking; reviewing/approval of consultant’s technical and price proposals; preparing Engineering and Reimbursement Agreements; and reviewing/approving invoices. This process is completed for ECMS and paper agreements. Evaluates Department Design project members and supervises in-house and/or consultant activities. Manages resources, schedules (ASTA), project budgets and agreements. This includes updating ASTA schedules each month as required. Conducts and participates in field views as necessary to evaluate existing field conditions and terrain and their potential impacts and effects on the highway design project. Coordinates and attends plan reviews, value engineering, pre-bid, pre-construction, and public meetings for highway projects. Assures that all assigned projects meet design and safety criteria and applicable policies, standards, and procedures of the Department of Transportation. Certifies the quality of PS&E packages by reviewing various submissions. These include, but are not limited to: Line, Grade & Typical Section; E&S Plans; drainage reports; NPDES Permits; and Right-of-Way Plans. Assures that all required plan checks and design reviews by the District, Central Office, and FHWA are completed. Provides interpretations of objectives, rules, regulations, standards, policies, and specifications relating to highway design and project development. Promotes teamwork and customer service among all team members. Provides consultation to the Construction Unit as needed during the construction of the project. Conducts After Action Reviews (AAR’s) at the completion of projects. Coordinates project delivery with Central Office Bureaus and FHWA to manage field views, approvals and design criteria compliance. Coordinates project delivery with external parties such as local municipalities, planning organizations, legislators, the public, and news media to provide expertise, assistance, and information as requested. Monitors the District’s letting schedule to ensure it is met as established through the MPMS commitments and keeps management, project team, and/or consultants informed of changing schedules, concerns, and all pertinent design information. Ensures the timeliness and quality of all submissions/milestones throughout the project delivery process. Reviews and processes consultant work orders, agreements, and submissions in a timely manner. Attends preconstruction conference prior to the start of construction and resolves any issues that arise during construction that are associated with project design. STAFF/TEAM SUPERVISION & DEVLEOPMENT: Enforces Department work rules and safety practices. Plans, assigns, prioritizes, and evaluates work of subordinates. Interviews and selects employees, evaluates employee performance, approves or disapproves leave requests, initiates disciplinary action, determines subordinate training needs, coaches employees and resolves conflict. Participates in training to increase technical and supervisory skills. Evaluates employees job performance along with training needs derived through employee classifications and job assignments. Preparation and administration/review of Job Descriptions and Employee Performance Evaluation Reports. Responsible for team members daily work assignments as well as employee performance standards development of all assigned employees. Receives, reviews, and approves/disapproves leave requests, payrolls, and expense vouchers. Prepares project scope of work, budget, schedule, and selects design team, as well as manages the transition of team members onto and off of projects as needed to best manage the squad’s needs. Completes employee accident and incident reports and secures medical treatment for injured employees. Maintains and tracks employee performance measures. Supports and encourages all employees to participate actively in quality improvement efforts, recommending and implementing new initiatives, reorganizing and redesigning existing functions to eliminate unproductive, inefficient or redundant operations and to foster a sense of ownership and pride in both group and individual work results. Safety: 1. Assess your environment and be responsible for your safety, the safety of co-workers, and the public. 2. Attend required safety training and adhere to the requirements of all safety manuals, policies, and laws. 3. Immediately report to your supervisor any incident, unsafe practice, or near miss. 4. When in an enclosed environment (office buildings, confined spaces, flagger stations, equipment pinch points, etc.), know your evacuation process and escape route, your communication protocols, and appropriately react in the event of an incident. 5. Evaluate the contractor’s operations: Immediately stop any unsafe actions. Engage in an ongoing safety dialogue with the contractor’s leadership. 6. Promote a CULTURE that emphasizes SAFETY as a core value: Immediately stop any unsafe actions. Incorporate safety into all discussions, deliberations, and decisions. Continuously communicate the safety direction. Inspire employees to be a MODEL for safety. Encourage and support safety initiatives and programs by participating and involving your staff. Recognize safety daily. Acknowledge EXTRAORDINARY achievements. Learn and improve through After Action Reviews (AARs). Enforce accountability. Succession Planning: Take an active role in succession planning by completing a Career Development Plan in collaboration with the supervisor. In conjunction with the supervisor, participate in knowledge management/transfer by identifying key aspects of the job and sharing explicit and tacit program/technical knowledge with other employees. Actively engage in succession planning by assessing potential vacancies; identifying current and future critical needs and competencies; and assessing the interest, availability, and readiness of current staff and candidate pools. Work with employees to complete and maintain a Career Development Plan. Engage employees and recognize employees and their accomplishments. Establish a mechanism to identify, capture, and share explicit and tacit program/technical knowledge among staff. Fair Labor Standards Act (FLSA): Understand your responsibilities as a supervisor under the FLSA to ensure that employees are paid appropriately for hours they work or are allowed to work – i.e. all time spent furthering the business of the Department. Ensure that your employees are performing work only within their regularly-assigned shift hours, unless overtime has been directed and approved in advance of completed work. There should be no confusion as to when work has officially started or ended. Ensure that all hours employees work are fully accounted for on payroll sheets. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Evaluates Department Design project members and manages in-house and/or consultant activities. Prepares project scope of work, budget, schedule and selects design team. Certifies quality of plans and estimate packages. Ensures the timeliness and quality of completed projects. Manages the transition of staff onto and off projects. Coordination of project activities outside the project team boundaries. Evaluates employee job performance along with training needs derived through employee classifications and job assignments and prepares and administers Employee Performance Evaluation Reports. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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