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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 50274455 |
Description Activated On: 9/15/2026 9:52:45 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. The Deputy Chief Procurement Officer – Policy and Supplier Development serves as a senior executive leader within the Bureau of Procurement responsible for directing procurement policy, supplier development, complex procurement support, audit readiness, compliance review, and continuous improvement initiatives. This position ensures procurement policies, procedures, supplier engagement efforts, and audit functions are aligned with Bureau priorities, Commonwealth requirements, and the strategic direction established by the Chief Procurement Officer. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Provides executive oversight of the Complex Procurement Team, Supplier Support and Development Division, including COSTARS and UniqueSource units, and the Strategic Support and Audit Division. Directs the Complex Procurement Team in conducting high-value, high-risk, complex, and enterprise procurements on behalf of Bureau commodity teams and Commonwealth agencies. Oversees the development, interpretation, implementation, and continuous improvement of procurement policies, procedures, templates, guidance, and related materials. Coordinates closely with the Chief Procurement Officer and the Procurement Operations Manager to ensure procurement policies, training, audits, and end-user procedures remain aligned and consistently implemented across the Bureau. Establishes and maintains feedback mechanisms to ensure information, trends, concerns, and supplier issues gathered by the Supplier Support Division inform supplier outreach, policy updates, procurement templates, training materials, and Bureau communications. Leads supplier outreach, education, supplier development, and supplier engagement initiatives designed to improve supplier readiness, increase participation in Commonwealth procurements, and strengthen relationships with the vendor community. Oversight of procurement audits, compliance reviews, corrective action initiatives, and quality assurance efforts for both Bureau of Procurement operations and external procurements. Reviews procurement policy waiver requests and determines whether approval, denial, modification, or escalation is appropriate based on policy, operational impact, risk, and enterprise implications. Escalates waiver requests, procurement policy issues, or compliance matters with significant legal, political, fiscal, operational, or Commonwealth-wide implications to the Chief Procurement Officer. Provides strategic direction to subordinate managers and staff to ensure work priorities, performance expectations, project timelines, and service delivery objectives are met. Identifies opportunities to improve procurement processes, supplier-facing materials, training resources, audit protocols, and policy guidance to support efficiency, consistency, transparency, and accountability. Represents the Bureau in meetings, workgroups, supplier events, agency discussions, and other forums related to procurement policy, supplier development, compliance, audit findings, and enterprise procurement initiatives. Advises executive leadership on emerging procurement trends, supplier participation barriers, policy gaps, audit results, corrective action status, and recommended improvements. Ensures Bureau-created procurement materials and communications are accurate, accessible, current, and aligned with applicable laws, regulations, policies, and operational practices. Performs other related duties as assigned in support of the Department of General Services, the Bureau of Procurement, and Commonwealth procurement operations. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. This position exercises significant independent judgment in directing policy development, supplier development, procurement audit activity, corrective action initiatives, and complex procurement support functions. Decisions include establishing priorities for subordinate divisions, interpreting procurement policy, determining appropriate responses to audit and compliance findings, and approving or escalating policy waiver requests based on risk, impact, and sensitivity. Matters with substantial legal, political, fiscal, operational, or enterprise-wide implications are elevated to the Chief Procurement Officer for review and direction. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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