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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 50324459 |
Description Activated On: 6/12/2026 8:42:22 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Performs clerical duties and provides technical assistance to the Parole Agents and Institutional Parole Supervisor. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Controls inmates in the parole release process; ensures that they are released in accordance with laws governing release of offenders and PBPP policy. Interviews inmates to determine their home plan needs, monitoring results of drug screening, results of home plan investigations, status changes, results of CCC referrals, Crime victim Act payments, monitoring for misconducts or infractions prior to release. Prepares Release Orders, letters, memos and end of month status reports (Parole Release Pending Report, Cases Not Seen Report) as required. Runs Criminal Histories (RAP sheets) for any needed cases on the monthly docket. Scans Board files received and sent out from Central Office. Following Board interviews, inputs applicable data prior to forwarding to next responsible individual. Interviews inmates to explain the release process onto parole supervision. Ensures that they know and understand where and when they are to report to field supervision staff. Answers inmate request slips in written form or via personal interview and provides inmates with notification of pre-parole investigation results, as well as scheduled bed dates for inmates pending release to Community Corrections Centers. Prepares investigation requests and forwarding to the appropriate District Office for investigation. Interviews inmates requesting parole to other states to obtain sign required Interstate Compact forms; advises them of Conditions of Parole from the receiving state. Sends all necessary Interstate Compact documentation to the Interstate Compact Office for applicable cases. Maintains monthly interview dockets and maintains control of all necessary reports required for interview. Requests and tracks receipt of Requests for Official Version of the Offense. Controls on all cases reaching their maximum expiration date; checks for special probation sentence in effect. Interviews inmates who are maxing out of prison and have a consecutive or concurrent probation sentence to determine their residence; provides reporting instructions to the appropriate district office or county probation office. Interviews inmates placed on court ordered special probation, to determine their residence; obtains signatures on all required documentation Controls Community Corrections Center transfer cases, as well as transfers to other institutions and mental health placements. Prepares transfer memos, obtains necessary documentation, coordinates with the Record's Office as necessary. Reviews DC-16Es and associated Dept of Corrections material. Establishes new case folders when necessary and makes any needed entries in the automated docket system. Notifies Cental Office Docket Unit of new cases added to the docket. Requests staffing by the Department of Corrections. Notifies District Offices of any changes in detainer status of parole violators. Reviews misconduct reports. Request parole recommendation modifications as warranted. Reviews daily movement sheets and van schedules to note impending transfers or other types of inmate movement. Receives incoming telephone calls. Relays information, takes messages, answers questions as appropriate from Board and DOC staff members, attorneys and family members of inmates. Sets up controls on Board Actions and assists in preparing cases for release. Maintains urinalysis controls for parole and re-parole cases. Meets with inmates to assist them in interpreting Board decisions. Notifies District Offices and Community Corrections Centers/Contract Facilities concerning the pending release of an inmates scheduled to report to their jurisdictions. Maintains inmates and office files; purges files when necessary Requisitions supplies and serves as inventory auditor. Reviews and responds to electronic messages as required. Assigns offenders to monthly dockets. Answers questions of routine and moderate complexity. Provides full range of clerical support including typing of memos, letters, forms, and other documents. Opens, date stamps, sorts, and distributes incoming mail and inmate request slips to appropriate staff. Prepares outgoing mail, as needed. Prepares and sends a notice to the Department of Corrections of the parole interview schedule each month. Makes additions and deletions to the docket on the computer system. Verifies that all requirements on each inmate being paroled have been accomplished/received prior to release. Performs the clerical out processing of inmates as needed. Answers the telephone, gives out procedural information, takes messages, and transfers more sensitive calls to professional staff. Travels to other institutions within the region to provide clerical assistance as required. Upload necessary documents into Onbase for Hearing Examiner and Board interviews and for District Office use. Performs other related duties as assigned. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Work is reviewed by a Parole Supervisor through direct observation, conferences, and review of the completed work. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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