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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 50325722 |
Description Activated On: 7/21/2026 4:57:28 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position performs professional accounting and budgeting work in the classification, analysis and reporting of financial data in accordance with Commonwealth of PA and PA Department of Corrections regulations and directives. Analyzes financial transactions and prepares financial statements and reports. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. - Processes non-PO invoices and funds commitment invoices in the workflow for payment through Treasury. - Performs audit of invoices; verifying coding is correct and all necessary back up is attached. Research status of invoices and resolves problems of invoices, which are being blocked in SAP. - Processes checks and money orders received from parolees for interstate transfer fee as an Act 100 payment and prepares transmittal of revenue through SAP. - Reviews retroactive parolee waivers and calculates the necessary adjustment, if any, to the parolee account balance. - Process Act 84/CVCF monthly reports for inmate fines, fees and restitution - Communicates with vendors and Comptroller’s Office to resolve invoice billing and payment. - Handles refund of expenditures and miscellaneous revenue checks from vendors and employees. - Reviews claims of payment errors by individuals utilizing the online payment system to determine if a refund is appropriate. - Utilizes SAP business practices in the performance of daily duties. - Reconciles Correctional Industries sales orders and processes payments to CI for DOC Central Office orders - Processes Administrative Office of the Pennsylvania Courts (AOPC) charge back checks. - Reviews assigned reentry invoices for accuracy, program eligibility, and to ensure all documentation has been received. Communicates with vendors regarding discrepancies, missing documentation, or ineligible expenditures. Provides technical assistance on program guidelines and documentation requirements. Tracks reimbursed rent subsidies, housing placement incentives, and other expenditures, to ensure vendors are invoicing within the program guidelines. Prepares reviewed invoice packets for final approval and submission. - Reviews housing and treatment services invoices for accuracy and to ensure all documentation has been received. Communicates with vendors regarding discrepancies and missing documentation. Responsible for invoice tracking and providing status of PO for vendor/staff inquiry. Reviews and advises procurement staff to adjust POs to ensure proper funding. - Acts as an agency back-up procurement card coordinator - Processes invoices for payment by the Agency Advancement Account. - Performs other duties and tasks as directed by management. Essential Functions 1. Supervise and evaluate the work of subordinate staff (if applicable) 2. Effectively communicate verbally and in writing 3. Perform fiscal operations 4. Review, analyze, and interpret information 5. Establish and maintain effective working relationships 6. Operate basic office equipment 7. Maintain regular and reliable attendance 8. Attend and participate in all mandatory training and/or testing 9. Work overtime as required 10. Travel as required 11. Be mobile over all types of physical surfaces and levels (in an institutional setting) 12. Be visually observant of environment (in an institutional setting) 13. Hear and identify sounds (voices, whistle, buzzer, lock release, scuffling, sudden quiet) [in an institutional setting] |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. This position requires a high level of independent decision making while working within the parameters of policy implementation and modifying updates. Difficult technical problems or questions are referred to the supervisor with recommendations for action. Supervisor will review work periodically. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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