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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 50345970 |
Description Activated On: 7/16/2025 9:30:12 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This is technical staff work analyzing implementation requirements of Parole Board and/or court case actions in the central office of the Board of Probation and Parole. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Researches, analyzes, and evaluates all violation hearing material for technical completeness and required information regarding disposition of all open cases, to insure that final Board actions are feasible. Requests, in writing or by telephone, documents needed from field staff, institutional staff, or the courts, to record the Board action. Reviews reports for delinquency and service of interrupting sentence. Applies that information to the calculation of back time, and the extension of the maximum. Completes a data worksheet with the mathematical computation and record the final Board Action. Researches files in the Department of Corrections computer to determine location and to check on pending charges. Enters administrative actions to record Boot Camp releases. Researches, analyzes, and reviews material regarding detainer sentences, open detainers, concurrent county sentences, deportation detainers; and pre-parole reports, including TASC and in-patient programs, misconduct reports and extraordinary occurrence reports, in order to determine the proper wording of Board actions to assure the Board action conforms to all applicable policy, procedure and law. Answers telephone inquiries to interpret Board actions, sentence computation and Board policy to field staff, attorneys, Judges and Department of Correction Records Officers and other personnel. Discusses case records with Board Members to resolve any inconsistencies with Court opinions or established policies, and recommend appropriate changes. Clarifies, as necessary, with the Chief Counsel’s Office, the Board Secretary’s Office, or the Director of Case Analysis. When necessary, makes authorized administrative changes in the Board Actions. Researches and analyzes problem cases at the Division Director’s request, and gathers necessary information as required. Sorts, prioritizes, and controls cases to facilitate timely processing, to include routing case through Office of the Victim Advocate for possible victim input/notification. Assists in training new technicians on how to analyze, review, calculate time owed and enter Board Actions in the computer. Additionally, performs various duties related to the Case Analysis Division, such as routing mail and related typing, and handling requests for material from Board files. Gives directions to typists and Record Unit personnel regarding various work procedures. Periodically, researches, analyzes, and evaluates material submitted on review cases with the Board interviews to determine whether or not each file is complete and accurate. Checks the computer profile with the latest Department of Corrections or county prison sentencing information to ensure completeness and accuracy. Either corrects sentence information in the computer, or directs clerical staff to correct any inaccurate information to insure accurate computer-generated Judge and District Attorney letters and release orders. Verifies Judge and District Attorney letters are sent according to law. Schedules and attends required training hours. Performs other related duties as required. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Duties are completed with minimal supervision. Cases are received directly from the Board and special assignments are made by the Unit Manager. Responsible for prioritized cases that necessitate immediate action, works independently and organizes work to assure proper completion of duties in line with established policies and procedures with minimal supervision. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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