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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 50362594 |
Description Activated On: 4/9/2026 3:29:34 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position identifies, researches, and reconciles discrepancies between store sales as reported from the agency’s Point of Sale (POS) records and the bank file records for cash, checks, and other tenders. Additionally, this position identifies, researches, and reconciles discrepancies between store lottery sales records and the lottery files. This work is performed within the Pennsylvania Liquor Control Board’s (PLCB) Cash Management Sales Audit Division. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. SALES RECONCILIATION Completes the timely review and reconciliation of financial records for assigned store and licensee service center locations for various tenders including cash and checks. The reconciliation process includes reviewing supporting documentation, identifying, and researching variances for correctness. Upon resolution, manually assigns the proper variance code to the relevant general ledger (GL). Alerts supervisor and chain of command of untimely or unexplained items identified during the reconciliation process. Communicates with store personnel, sales audit team, district or regional management, courier services, and the bank to resolve identified discrepancies. Maintains necessary documentation to build an audit trail and support corrective actions taken. Utilizes the Brinks 24SEVEN portal as well as the PLCB’s xStore/xAdmin system or other relevant research tools for daily reconciliations. Opens, logs, and follows-up on problem tickets submitted via Brinks 24SEVEN and/or ServiceNow. Files Counterfeit Note Reports from bank when reported. Monitors emails for cash exchange requests, missed services, and safe maintenance issues. Facilitate communication between stores and couriers to address service issues. Compiles and submits documentation to the Auditor General’s Office or the Bureau of Audits in response to audit requests. LOTTERY RECONCILIATION Completes the timely review and reconciliation of financial records for assigned store’s lottery sales by reviewing supporting documentation, identifying, and researching variances for correctness. Communicates with store personnel, sales audit team, district or regional management, and the PA Lottery to resolve identified discrepancies. Maintains necessary documentation to build an audit trail and support corrective actions taken. Runs monthly lottery reports and tracks lottery adjustment forms submitted by the stores to ensure credit received from the PA Lottery. Alerts supervisor and chain of command of untimely or unexplained items identified during the reconciliation process. DAILY FUNDS TRANSFERS Prepares and initiates daily ACH transfers from the bank(s) control accounts to the PA Department of Treasury. Non-Sufficient Funders (NSF) REPORTING Creates and distributes NSF invoices to the affected store, district manager, and licensee. Performs other related duties as assigned. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. This position performs work independently within prescribed policies, processes, and procedures. Deviation from governing regulations requires discussion with an administrative supervisor prior to implementation. This position discusses unique and/or egregious findings with its supervisor and makes recommendations for resolution. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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