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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 50363134 |
Description Activated On: 2/27/2026 1:08:34 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position is assigned to the Volunteer and Activities Departments and will provide clerical support in the Southeastern Veterans Center. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Collects the bills from the vendors supplying canteen sale items and facilitates timely payment through the Accounting Department. Answers calls for information regarding volunteer services and hands out applications to join the SEVC volunteer service. Organizes delivery for and takes financial donations. Receives and acknowledges donations and gifts in kind from community organizations in accordance with established policies and procedures. Schedules the Volunteer orientation program to onboard new volunteer recruits. Schedules new recruits to fulfill the needs in the resident programs. This includes escorts for outside trips on vehicles. Attend scheduled training as required. Attend all assigned QAPI training. Follow established policies and procedures in support of QAPI efforts. Support QAPI efforts both verbally and non-verbally, including adjusting performance and practice in accordance with QAPI initiatives and findings. Performs work in accordance with the DMVA general safety rules and safety rules for this position. Immediately reports all workplace injuries or incidents to the supervisor; and/or immediately corrects any safety hazards in the work area or reports same to supervisor. Prepare documents in draft and final format. Review text and data for grammatical and numerical accuracy and completeness, organize documents according to established format, and prepare drafts and final forms of documents. Type oral/and or written reports. Utilize SRM program to requisition and receive items/services for the facility as needed. Operate office equipment such as computer, typewriter, fax machine, calculator, copier, and shredder to process correspondence and other documents. Prepare or complete forms and correspondence from copy, draft, or general instructions. Proofread to verify the use of proper grammar and spelling. Make hotel and travel arrangements as needed. Enter travel expense data for reimbursement according to state travel regulations. Participate in mandatory in-service training and attend continuing education seminars to improve skills and knowledge. Use personal protective equipment when required such as gloves, masks, face shield, etc. Perform other related duties as required. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Determine work priorities and methods with established guidelines. Decisions outside of standard operating procedures are to be made by the supervisor or other manager. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. 5. 6. |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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