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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 50364902 |
Description Activated On: 9/19/2025 11:57:44 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position provides office support to the SVH Human Resources Office. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Greets visitors, ascertains their needs, answers questions, provides employment information or other information as required, and furnishes applicants with required forms and assistance in filling them out. Assists with in-processing new employees. Schedules employee physicals and TB tests as appropriate for their job duties. Responds to employees who have routine HR questions during their initial orientation period. Coordinates interviews, physicals, and other pre-employment requirements. Ensures that workers’ compensation claims are complete. Inputs work-related injury claims into SAP and the Workers Comp database. Assists the Workers’ Compensation Advisor by maintaining an electronic and hard copy backup filing system for work related injuries at SEVC Coordinates claims calls with headquarters staff. Scans SPF requests and e-mails them to the HR Service Center. Ensures that CDL coded employees receive required training and that policies are followed. Serves as the contact person with PENNDOT. Notifies employees through their supervisors of random tests required and follows up to ensure that the tests are performed as directed. Notifies the HR Director of any positive results. Maintains electronic Official Personnel Folders (eOPF) for those records maintained at the home. Creates OPFs for new employees and control access to eOPF documents. Uploads documents for new and existing employees, and purges documents from storage areas as required by policy for transferred, separated, and retired employees. Maintains a filing system for HR related documents. Generates Payroll Based Journal (PBJ) reports for submission to Medicare and Medicaid. Ensures reported hours are reported by calendar day and ensures employee information, job titles, codes, and other data are correctly entered. Makes corrective adjustments to data as necessary. Manually enters hours worked by contracted staff. Tracks and monitors licensure for nursing staff to ensure they have maintained active, valid nursing licenses. Inform nursing management of lapses in licensure or if flags are identified through the licensure review. Answers questions from applicants regarding minimum experience and training requirements and procedures for obtaining Commonwealth employment. Makes copies, types documents, and sends and delivers faxes as needed. Sorts, processes, and distributes mail to appropriate HR staff, supervisors, and employees as directed. Answers telephones, directs calls, takes messages, and answers HR related questions. Sets up and maintains files by subject matter. Maintains a variety of manuals, directives, and other publications. Adds, removes, and makes changes in order to keep reference material current. Orders supplies and forms as needed for the HR Office. Performs work in accordance with the DMVA general safety rules and safety rules for this position. Immediately reports all workplace injuries or incidents to the supervisor; and/or immediately corrects any safety hazards in the work area or reports same to supervisor. Performs related duties as required. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Determine work priorities and methods within established guidelines. Decisions outside of standard operating procedure are made by the supervisor or HR staff. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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