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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 50500383 |
Description Activated On: 3/16/2026 9:29:34 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position is under close supervision of the Fiscal Management Specialist 4 (Administration, Program Support, and Child Development Section of the Office of Budget) in the Department of Human Services Office of Budget and will perform job duties with close supervision. The position is responsible for analytical work in the field of government budget administration. Duties include activities relating to the preparation of the Departmental budget and Rebudget request materials which reflect accomplishment of Administration goals within funding limits; the monitoring and projecting of obligations to ensure that expenditures are consistent with the approved budget plan; and preparation of special fiscal data reflecting the financial position, and/or alternative positions, of budget activities targeted for attention. Specifically, the position is responsible for performing budgetary and fiscal activities in the field of government budget administration for Child Support Enforcement as well as Information Systems and other related special projects on a scheduled basis. Specific duties and responsibilities performed by the person in this position include the following and will be completed under the close supervision of the Supervisor: |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. With close direction from the supervisor this position will develop and compile budget information and monitoring for the Information Systems and the Child Support Enforcement appropriations. This includes budgeting for shared service costs, overhead, contracts and grants which reflect accomplishments of Administration goals within funding limits, monitoring, and projecting of obligations to ensure that expenditures are consistent with approved budget plans. Provide assistance to DHS program office personnel in the preparation of data and narrative justifications to support funding requests for new initiatives and Program Revision Request (PRRs) proposals to enhance client services and/or improve administrative operations. Assists program office in resolving fiscal issues. Develop, compile, and review budget requirements, estimates, and explanatory material for budget cycles for assigned programs, which are submitted to the Governor's Budget Office (GBO). Compiles and prepares fiscal data and explanatory narratives for DHS’ Legislative Hearing Materials (Bluebook). The Bluebook provides a more detailed presentation of the Governor’s Executive Budget to the Appropriations Committees of the General Assembly. Prepares Rebudget spending plans to finance DHS’ and the Governor’s Office’s priorities within available funding and recommends alternative funding strategies when appropriate. Develop allocations and allotments based upon the approved Rebudget. Addresses legislative inquiries regarding the Governor's Recommended Budget through the preparation of supporting documentation and justification. Completes Governor’s Budget Office templates and SAP-BPC budget entries, including supporting documentation. Monitors expenditures, commitments, and sources of federal and non-state revenues against the approved Rebudget to compare updated current year projections to serve as the basis for budget request estimates for future fiscal years and to compare expenditures and commitments for the current year with prior year actual data in order to detect variances from historical trends. Performs monthly, quarterly, and annual analysis of personnel and operational expenditures for assigned programs based on SAP accounting system postings. Results of these analyses are conveyed to the Supervisor, Division Director, and the program office apprising them of deviations from the approved Rebudget spending plans. Also projects total appropriation spending based on year-to-date trends. The attention of the program office is directed to the status of specific commitment items that require attention to ensure that Major Object and total appropriation spending is consistent with the approved Rebudget. Monitors and analyzes fiscal activity in assigned programs for compliance with approved budgets and consistency with SAP and Business Warehouse. Responsible for monitoring and updating Federal and Augmentation Revenue Projections and analyzing variances between projected and actual collections. Compiles and reviews year-end closing commitments and available balances for each assigned appropriation for the purpose of ensuring that the needs of the program office are met in order of priority while adhering to State and agency policies to identify funds that are available for lapse, and to assist in the development of adjustments to allow for year-end closing. Prepare any required allocation amendments and closing adjustments. Compiles and projects Federal earnings to accurately budget Federal revenue receipts to the maximum extent possible. Assists program office in resolving fiscal issues. Compiles, completes and reviews the Administration portion of the CMS 37 report quarterly. Reviews pending Action Memoranda to certify availability of funding and to assure conformity with current program/budget plans. Establishes and maintains effective working relationships with Department staff, the Office of the Comptroller, and the Office of the Budget in a manner that will ensure open communication of information necessary for efficient and effective budget administration. Requires a high level of functioning in the use of a personal computer, particularly Microsoft Office (Excel, Outlook, Word, and Access). Complete assigned special projects, this can involve coordinating with the Secretaries’ offices, compiling information, and reporting on a scheduled basis. As needed steps in to review centrally distributed charges (CDCs), telecom orders/invoices, and additional special projects. Mandatory overtime may be needed due to crucial projects which need peak hours to complete; and other duties as assigned. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Work assignments are given verbally or by email from the Supervisor, and/or Bureau Director. Close supervision is exercised in the completion of work assignments. The supervisor reviews work results on an on-going basis. Formal responses to various types of proposals are prepared which include recommendations for approval/disapproval or concurrence/non-concurrence by the Bureau Director or Office Director. Routine direction is offered by the individual in this position to program office staff with close supervision. Work will be closely reviewed during and after completion for accuracy and to ensure it meets the office standards and policies. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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