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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 50511761 |
Description Activated On: 6/9/2026 2:49:50 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Perform clerical and manual duties involving the shipment, storage, receipt and disposition of records maintained by the State Records Center for Commonwealth agencies. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Employee must maintain a high degree of accuracy and personal integrity in order to safeguard the availability and confidentiality of records that are vital in the conduct of Commonwealth business. Shelves and retrieves of boxes stored at the State Records Center. Processes new accessions by affixing labels to records cartons then placing the cartons on shelves in assigned storage areas. Uses barcode scanner to scan to the correct shelf. Ensures that the barcode scans upload properly to the Electronic Records Management System (ERMS). Removes cartons from shelves for disposition when they have exhausted their retention periods. Retrieves files or boxes for agency requestors or for inspection at the State Records Center. Returns files or boxes to appropriate box/shelf locations once agency needs are met. Accurately files records back into appropriate boxes. Uses barcode scanner to scan boxes and files to the appropriate location. Ensures that the correct barcode and shelf information is uploaded into the ERMS. Utilizes ERMS to find box locations. Runs shelf verification reports from ERMS to ensure shelves are populated correctly. Assembles and properly loads boxes on skids. Takes physical inventories of shelving either manually or using barcode scanner to download to ERMS. Has working knowledge of Microsoft Office products. Knowledge of inventory control systems and can accurately file records. Ability to pack goods properly for shipment. Is physically conditioned to lift and move heavy objects. Safeguards the availability and confidentiality of records that are vital in the conduct of Commonwealth business. Operates hand trucks, ladders, pallet trucks, powered industrial trucks, high lifts, and other equipment to facilitate the movement of records to and from Records Center storage areas. Incumbent is responsible to be familiar with PHMC general safety rules and safety rules specific to this position; for working in a safe manner and following all PHMC safety rules; immediately report all workplace injuries or incidents to their supervisor; and to immediately correct any safety hazards in the work area or report same to supervisor. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Makes decisions concerning the interpretation of assignments from the supervisor, using own judgment as how to best accomplish clerical tasks. Deciphers multiple filing systems in order to fill agency requests. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. OTHER 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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