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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 50524124 |
Description Activated On: 2/9/2026 9:21:22 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Working within the Human Resource Service Center (HRSC), Time Services Division, the employee is a team member of the organization that administers the Family and Medical Leave Act (FMLA) program for several agencies. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Administers the FMLA and Leave Donation programs for an assigned client area using collective bargaining agreements, Management Directives and other policies, procedures and guidelines to ensure efficiency and consistency. Provides direction, information and guidance to employees, supervisors/managers and human resource office staff related to FMLA absences and leave donations. Keeps medical information and verbal discussions confidential. Approves or rejects requests for FMLA absences, after carefully reviewing eligibility, entitlement, and medical information provided. Completes actions in the FMLA Workbench, and enters absences, long-term LWOP absence actions in SAP. Provides information to supervisors and, as needed, educates them on their role. Provides written notification to employees in accordance with the FMLA Regulations. Reviews, analyzes, and recommends approval or disapproval, for exceptions to intermittent FMLA use after 12 weeks, leave donations, and special extensions of sick leave. Maintains case information in the FMLA/SPF Tracking System, which includes entering data to monitor due dates and next steps. Maintains contact with employees who have been approved for FMLA absences to determine when they are expected to return to work. Continually monitors FMLA absences to ensure entitlement is not depleted. Works with agency HR Staff to keep them informed of all active FMLA absences; including FMLA absences that overlap with other programs, such as Workers’ Compensation (WC), Americans with Disabilities Act (ADA), State Employee Assistance Program (SEAP) or Labor Relations (LR). Responds to payroll questions, including, but not limited to, overpayments, underpayments or the incorrect reporting of absences. Submits e-PARs and contact the HRSC, Time Services Division, via phone as needed for complex actions that are beyond the employee’s authority. Ensures proper benefits are provided based upon policy and the Affordable Care Act. Performs other duties as required. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. The incumbent answers routine issues after thoroughly researching the issues. On very complex issues, works as a team with the supervisor of the position and possibly other team members to resolve the issues. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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