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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 50524156 |
Description Activated On: 7/15/2026 1:00:10 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Provides clerical office support within the Board of Pardons to ensure its operations are conducted efficiently and effectively. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Ensures mail is processed efficiently by sorting, processing, and distributing appropriately. Scans/Files all correspondence for applications that have been filed and makes necessary changes including updating contact information and adding/deleting interested parties. Processes incoming clemency applications, adds contact record into system, confirms appropriate court documents are included and requests missing documents if necessary. This requires an understanding of the court documents. Sends acknowledgement letter/email to applicant and representative and organizes file for administrative review. Interprets correspondence using independent judgment and uses appropriate templates or drafts response letters using correct style and format. Demonstrates accuracy with grammar, punctuation, and spelling. Assures accuracy in final form prior to Supervisor/Board Secretary’s review. At Governor Action, uploads granted charters to system. Maintains office supply inventory and reports needed supplies as necessary. JNET and CLEAN User for the Board of Pardons tasked with accessing and requesting criminal history records, driving records and/or notifications on prior or current applicants. Assists in purging files of documents that have exceeded the required retention period or need transferred to the State Records Center. Responsible for keeping personal desk reference material up-to-date and organized. Performs other related duties as required. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Work involves making independent decisions concerning the process to be followed, the appropriateness of the information to be processed and the necessary action to be taken. Work is performed with considerable independence following established procedures/work policies and any changes would need to be addressed with the supervisor prior to implementation. Must use discretion, good judgment, and maintain confidentiality. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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