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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 50531294 |
Description Activated On: 10/8/2026 10:09:50 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position in the Office of Justice Programs (OJP) – Unit of Indigent Defense Initiatives, will support the programs and deliverables of the Indigent Defense Advisory Committee (IDAC), which was statutorily established under Article II-F of the Fiscal Code. This position will develop, support, analyze and evaluate agency-funded programs to determine the extent to which established goals and objectives of the IDAC and its subcommittees are being met, and to determine the impact of these initiatives. Output produced by this position provides higher level policy- and decision-makers with both quantitative and qualitative information used to make planning, monitoring, and resource allocation decisions. This position contributes to the success of the programs OJP supports through collection and analysis of data/information to identify trends, determine gaps, and develop action plans to improve the indigent defense system in the commonwealth, for consideration by PCCD leadership. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Assists the Program Manager in staffing the Indigent Defense Advisory Committee which includes the following: Prepares reports and presentations for the committee’s edification related to indigent defense funding uses and the improvement of indigent defense service delivery. Provides analysis and recommendations to the Deputy Director and the committee concerning the annual funding plan. Serves in a project management capacity to complete the IDAC’s statutorily required deliverables. Develops indigent defense strategic plan to include the development of annual program objectives. Provides staff support for IDAC subcommittees. Manages the funding announcement processes for all assigned initiatives. This includes developing announcements; responding to questions from applicants using PCCD’s Q&A process; coordinating the application review process; preparing written summaries of recommended applications for IDAC and Commission review; and overseeing implementation of funded awards. Analyzes task completion after each announcement and makes recommendations to agency leadership on ways to improve the process. Makes agency risk recommendations based on adherence to grant requirements. Conducts analyses of funded indigent defense projects for preparing various reports to the IDAC and the Commission. This task involves conducting independent analyses, collecting, and organizing all data, and preparing narrative reports with accompanying charts, tables, and presentations to convey the information and recommendations to agency leadership and the IDAC. Develops, implements, and analyzes survey results focused on indigent defense services and practices. Oversees all assigned grants, which includes regular monitoring of active projects. This involves traveling to project sites as needed to participate in meetings and facilitate monitoring activities, ensuring that the projects are progressing as planned. The employee is also tasked with reviewing and approving quarterly program reports and project modification requests submitted by grantees. This includes providing follow-up actions and corrective guidance to ensure that any issues identified are addressed promptly. Prepares comprehensive reports that aggregate performance data from similar or related projects. These reports are used for both internal and external purposes and provide valuable insights into trends, successes, and areas for improvement. Conducts thorough analyses to assess the overall impact of various initiatives, evaluating both short-term and long-term outcomes to inform decision-making. Provides technical assistance as needed. This assistance may include offering guidance, resources, and best practices to help grantees overcome challenges and ensure their projects meet established goals. Ensures the prompt resolution of any grant management issues that arise and addresses concerns related to compliance, timelines, and project deliverables. By fostering effective collaboration between all parties involved, the employee helps ensure that projects remain on track and successful. Remains current on emerging issues related to indigent defense practices and relays that information to agency leadership and members of the IDAC. Represents PCCD on assigned interagency task forces, work groups, subcommittees, etc. concerning indigent defense standards and practices. Develops, implements, and monitors processes that will assess the impact of the IDAC’s initiatives. This includes the developing performance metrics, collecting data, and completing analyses. Drafts the IDAC biennial report for consideration of the Deputy Director and participates in the presentation of the draft report to the IDAC. Works with the IDAC to research and develop standards for the delivery of defense services in Pennsylvania and develops mechanism for ensuring that indigent defense providers are adhering to these standards as a condition of grant funding. Performs other duties as assigned. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Work is assigned with minimum supervisory guidance, and the employee works closely with leadership and other staff on the development of work products. Employee consults with OJP Leadership to establish work parameters and to set completion dates. Leadership will review all completed work products. Employee discusses problematic issues with the appropriate Program Manager as they arise. Position is encouraged to offer recommendations on funding initiatives and/or program issues for consideration by agency leadership and/or relevant OJP Advisory Committees and subcommittees. Employee will have the responsibility of providing outreach, communications, and presentations to a variety of internal and external audiences and stakeholders. This includes development of presentations and facilitation of virtual and in-person meetings, sessions, and events. Employee will field phone calls and review and reply to routine correspondence. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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