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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 50598878 |
Description Activated On: 2/20/2026 2:42:30 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position is responsible for placement work for the Department of Military and Veterans Affairs. Serve as the Placement Specialist for three of the State Veterans Homes. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Ensures a cohesive and consistent approach to hiring activities that aligns with policies and processes. Interpret Bureau of Talent Acquisition (BTA) rules, regulations, personnel rules, management directives and collective bargaining agreements for several DMVA field sites to ensure consistent application; consult with others as appropriate; and make recommendations as needed. Serve as a department’s subject matter expert on recruitment and placement issues. Reviews all incoming NEOGOV requests to ensure accuracy and consistency. Address any errors or inaccuracies in a timely manner with field site. Take appropriate corrective action to rectify ongoing errors/mistakes. Routes requests for appropriate approvals. Review and ensure that job posting forms are correctly completed. Ensure drafted posting language complies with BTA/TA and union requirements. Researches and evaluates all available data such as posting history and develops appropriate strategies to establish an optimal candidate pool. Provides guidance to hiring managers and/or veterans home HR staff to determine next lower-level classes and special requirements, if any, when preparing job posting forms. Upon selection of an applicant for hire, ensure that all pre-employment requirements are met. Return names to BTA for recertification process. Annotate NEOGOV lists and acquire necessary documentation from candidate. Prepare hire form in NEOGOV for PWOE, reassignments, reinstatements, etc. providing all documentation required by BTA. Ensure that appropriate compensation levels for appointments, promotions, and demotions are applied, including consulting with hiring manager and/or veterans homes HR staff salary recommendation and/or proper salary placement in accordance with the multiple union contracts. Completes Salary Determination form and receive agency and Governor’s Office approval as needed. Reviews and ensures accuracy for EPAR actions for all field sites. Once review is completed, forwards to HR Shared Services Center for further processing. If changes are needed, works with the field site to ensure corrections are made in a timely manner. Updates placement tracking reports to better manage the filling of vacancies. Assists hiring manager and/or veterans home HR staff with interview questions and criteria. Provides examples and guidance to ensure questions are work related and appropriate based on skill set needed to perform assigned job duties. Participates in discussions with hiring manager and/or veterans homes HR staff to gather current and anticipated hiring needs and provides options in accordance with Commonwealth rules, regulations and policies. Research issues and problems relating to areas of responsibility, makes recommendations for resolving problems, and implements agreed upon resolutions as appropriate. Consults with supervisor on areas of concern to ensure best possible outcome. Assists and provide training sessions for field sites regarding all aspects of talent acquisition program, as needed. Liaisons with the Bureau of Enterprise Recruitment staff to coordinate posting opening periods with recruitment events and advertising campaigns. Ensures these postings are expedited to meet recruitment requests. Participates in agency recruitment events at all agency locations including Walk-in Wednesdays and job fairs as needed. Counsels and provides guidance to internal and external applicants for employment or career enhancement, recruitment procedures, compensation issues, etc. Responds to employment inquiries pertaining to job opportunities within DMVA. Customizes the response according to each request, often requiring additional research and analysis prior to preparing final reply. Liaisons with DMVA Employee Relations when receiving complaints regarding employment/placement violations. Collects and gathers information as requested. Recommends corrective action where violations are substantiated. Ensures work is completed within standards and timeframes in accordance with rules and regulations. Establish and maintain effective working relationships with bureau directors, supervisors, and employees. Participates in special projects related to recruitment, placement and workforce planning. Performs work in accordance with the DMVA general safety rules and safety rules for this position. Immediately reports all workplace injuries or incidents to the supervisor; and/or immediately corrects any safety hazards in the work area or reports same to supervisor. *Must possess a valid federal or state-issued photo ID and pass a favorable NCIC screening for admittance to Fort Indiantown Gap.** Perform related duties as required. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Works with a high degree of independence, requiring supervision only of a very general nature. Uses appropriate methods and resources in developing creative solutions to resolve complex HR issues in the agency. Issues of the highest sensitivity, visibility, and concern to the agency’s executive leadership are raised to the supervisor for awareness. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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