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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 50600122 |
Description Activated On: 1/16/2025 1:37:59 PM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. The Bureau of Diversity, Inclusion, and Small Business Opportunities (BDISBO) in Pennsylvania promotes equal access for small and diverse businesses to establish sustainable relationships with the commonwealth and its suppliers. The Equal Opportunity Specialist 2 (EOS2) provides technical assistance, advice, and enforcement in vendor certification, contract goal setting, and compliance to support the bureau's mission of increasing small business participation in contracting opportunities. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. •Conduct investigations as required, including contracts and Small Business certifications, making sure they are within the policies, procedures, laws, and regulations. o Required to provide testimony at public/judicial hearings when applicable. •Establish and maintain effective working relationships with internal and external stakeholders (small businesses, Commonwealth purchasing agents, etc) •Maintain integrity and confidentiality of data and functions. •Conduct training activities; provides technical assistance and outreach to small businesses at trade shows, seminars, conferences, etc. to encourage and advocate for increased participation in state contracts. •Travel throughout the Commonwealth as needed •Perform other related duties as required Goal Setting •Perform contract goal setting calculations using software, methods, and strategies to maximize Small Business contracting opportunities either through race and gender-neutral measures or race-conscious means. •Examine procurement technical specifications, set and document participation goals on a contract-by-contract basis. Assist Procurement staff by reviewing good faith effort documentation in order to make waiver determinations. Certification •Maintain a working knowledge of contract compliance activities including but not limited to procurement processes and procedures, and site visits. •Provide technical guidance and assistance to eligible small businesses on the self-certification process; third-party Small Diverse Business /Veteran Business Enterprise verification program. o Reviews documentation to ensure eligibility status aligns to statutory, policy, and program guidelines. Compliance •Collect and review for completeness and compliance with contract provisions, subcontract agreements and utilization reports from Prime and Subcontractors. o Conduct periodic follow-up with contractors to ensure that their work aligns with the contractual scope of work. •Provide the contract administration staff with assistance with guidelines and procedures pertaining to non-discrimination policies within the state procurement process. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. The incumbent independently compiles, evaluates, and synthesizes data to make decisions on vendor certification, contract goal setting, administration, compliance, training material development, and legal or legislative requests. They work with minimal supervision, and their performance is reviewed through meetings and written reports by a supervisor or manager. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: One year as an Equal Opportunity Specialist 1 or Human Resource Analyst 1 (Commonwealth titles); or • Successful completion of the Pennsylvania Management Associate program (Commonwealth title); or • Two years of analytical experience in an equal opportunity program that includes one year of professional experience, and a bachelor’s degree; or • An equivalent combination of experience and training. Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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