|
Commonwealth of Pennsylvania |
|
|
POSITION DESCRIPTION FOR JOB POSTING |
|
|
Position Number: 50615688 |
Description Activated On: 6/4/2025 10:44:00 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. This position supports the Assistant Chief of the Division of Election Administration with operations, including candidate nomination petitions and papers. This position serves as the lead of the Bureau’s County Liaison program. |
|
Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. 1. Serves as the lead liaison for and facilitates the county liaison program. 2. Conducts weekly liaison staff meetings and trainings. 3. Prepares the weekly newsletter for the county liaison program. 4. Serves as a liaison to assigned counties. 5. Monitors the election calendar for upcoming statutory and administrative deadlines related to election administration for the Bureau of Elections. 6. Prepares memorandums, email communications, and related documents to communicate with the counties regarding upcoming election administration deadlines as established by the Election Code. 7. Coordinates the nomination paper filing process with oversight of the Assistant Division Chief. 8. Prepares and reviews nomination materials and information distributed to candidates. 9. Prepares training materials related to nomination petitions and nomination paper filing. 10. Conducts nomination petitions and nomination paper filing. 11. Researches applicable federal and state laws and guidelines as necessary to ensure proper compliance. 12. Monitors forms related to election administration, makes recommendations regarding needed updates to those forms. Assists Division leadership with updating forms as necessary. 13. Reviews existing and proposed federal policies; develops and implements those new policies as appropriate and evaluates existing federal legislation and regulations. 14. Studies and analyzes administrative operations and problems, prepares detailed and comprehensive reports of findings and recommendations. 15. Prepares data and reports regarding candidate nominations and election results. 16. Reviews the Bureau’s webpage and recommends both temporary and permanent changes. 17. Prepares training materials regarding accessible balloting. 18. Performs other duties as required. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. Makes recommendations to supervisor regarding changes to processes, procedures, and systems to improve operations. |
||||||||||||||||||||
Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
||||||||||||||||||||
Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
|