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Commonwealth of Pennsylvania |
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POSITION DESCRIPTION FOR JOB POSTING |
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Position Number: 50641372 |
Description Activated On: 8/6/2025 11:29:47 AM |
Position Purpose: Describe the primary purpose of this position and how it contributes to the organization’s objectives. Example: Provides clerical and office support within the Division to ensure its operations are conducted efficiently and effectively. Provides a variety of outreach, promotional, and technical advisory duties within a specific geographical assignment area on behalf of the Apprenticeship and Training Office. Is the main provider of provisional and compliance reviews, with main duties including conducting provisional and compliance reviews in accordance with policy requirements, as well as potential assistance in program building and maintenance as needed. Assigned Area of Coverage: Adams, Berks, Bradford, Bucks, Carbon, Chester, Columbia, Cumberland, Dauphin, Delaware, Franklin, Juniata, Lackawanna, Lancaster, Lehigh, Luzerne, Lycoming, Montour, Monroe, Montgomery, Northumberland, Northampton, Perry, Philadelphia, Pike, Schuylkill, Snyder, Sullivan, Susquehanna, Tioga, Union, Wayne, Wyoming, York Headquarter location: Headquarter location will be set within a PA Careerlink® or L&I designated location in the designated coverage area based on the location of the chosen staff member and availability of office space. Telework: You may have the opportunity to work from home (telework) part-time, up to three days per week. To telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to your designated headquarter location fulltime. |
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Description of Duties: Describe in detail the duties and responsibilities assigned to this position. Descriptions should include the major end result of the task. Example: Types correspondence, reports, and other various documents from handwritten drafts for review and signature of the supervisor. Carries out field work independently throughout assigned area, and responds to inquiries from or initiates contacts with current and potential program sponsors and contacts including employers, employer associations, unions, community-based organizations, training providers, secondary and post-secondary education institutions, etc. to conduct provisional and compliance reviews of apprenticeship and pre-apprenticeship programs. Additional duties could include exploration and assessment of fit for apprenticeship, partnering, and building program structures and ecosystems, assisting with registration processes and preparation for program approval, proper launch and maintenance of programs, as well as continuous assistance in program capacity building, review and assessment. Visits work sites to meet with employer, labor representatives, and/or sponsor contacts to conduct provisional and compliance reviews. Independently tracks need related to when to conduct provisional and compliance reviews in designated geographical area of coverage. Conducts and effectively documents and maintains records and updates systems in relation to communication in preparation for reviews and review results in accordance with policy requirements and internally outlined processes and procedures. Provisional reviews are conducted at the end of the first year after registration approval or after first full training cycle, and compliance reviews must be conducted no less frequently than every five years after approval. Assists sponsors in understanding and effectively addressing any areas of concern that may be noted during a review, tracks and maintains progress until area of concern has been fully addressed and concern eliminated. Suggests potential courses of action to management and labor representatives in response to specific issues and concerns with consideration of workforce development, specifically apprenticeship related, legislation and guidance. May provide needed technical program guidance to companies considered potentially interested in an apprenticeship or pre-apprenticeship program or those that have an existing program. Makes recommendations which conform to PA standards of Apprenticeship and regulations and which are aimed at serving the needs of local industries and local conditions. Makes oral presentations to and conducts training as needed for statewide and local audiences, including representatives of industry, labor, and other groups concerned with economic development and expansion of apprenticeship opportunities. Services registered apprenticeship and pre-apprenticeship programs within the state that provide a wide diversity of skilled occupations in all sectors. May be required to cross state and regional lines, physically and virtually, when performing assignments. Will be expected to provide timely follow-up to sponsors and partners and document accordingly as well as track communication with sponsors, employers, and partners in appropriate databases, including effective use and maintenance of the national Registered Apprenticeship Partners Information Data System (RAPIDS) and any other required tracking systems or reporting. Provide system maintenance and reports as needed related to specific work and overall apprenticeship/pre-apprenticeship efforts and topics. Will serve on committees and advisory groups to advise and assist on actions affecting apprenticeship training programs, and attending meetings, seminars and conferences that address apprenticeship issues; and keeping program sponsors informed of all federal, state and local laws and regulations pertaining to apprenticeship training. All staff will be expected to assist in the planning and promotion of events supporting apprenticeship/pre-apprenticeship, and the Apprenticeship and Training Office. Other related duties as required. |
Decision Making: Describe the types of decisions made by the incumbent of this position and the types of decisions referred to others. Identify the problems or issues that can be resolved at the level of this position, versus those that must be referred to the supervisor. Example: In response to a customer inquiry, this work involves researching the status of an activity and preparing a formal response for the supervisor’s signature. This work includes responding directly and independently to questions, concerns, and needs of sponsors and partners. This includes but is not limited to answering questions posed around apprenticeship/pre-apprenticeship and providing guidance to companies considered potentially interested in an apprenticeship or pre-apprenticeship program or those that have an existing program. The work includes making direct recommendations which conform to PA and federal standards of Apprenticeship and regulations and which are aimed at serving the needs of local industries and local conditions. |
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Requirements Profile: Identify any specific experience or requirements, such as a licensure, registration, or certification, which may be necessary to perform the functions of the position. Position-specific requirements should be consistent with a Special Requirement or other criteria identified in the classification specification covering this position. Example: Experience using Java; Professional Engineer License Experience: PREFERRED BUT NOT REQUIRED ATTRIBUTES: • Prior experience in sales, a customer contact job and/or customer service • Prior experience in Compliance Management, HR, Workforce Development, and/or the PACareerLink system • Proficient in Microsoft Office applications, other computer programs and data entry • Experience in a team-oriented environment • Ability to converse with a wide range of professionals and demonstrate a positive professional attitude; excellent communication and problem-solving skills • Ability to gather and synthesize information from a wide variety of people and sources • Access to reliable transportation, valid Class C License with acceptable auto insurance, and ability and willingness to travel • Solid organizational and time management skills • Detail oriented and accurate with deadline sensitive goals and objectives • Above-average interpersonal and communication skills • Ability to deal with difficult customers and ability to establish and maintain effective working relationships • Ability to maintain some level of flexibility as needs require • Experience conducting Workshops/Orientations and/or public speaking • Knowledge of community employers and community partners. • Experience working with unemployed, underemployed, displaced workers, noncustodial parents, ex-offenders, veterans, individuals with barriers or other economically-disadvantaged populations • Bilingual: English/Spanish is preferred Licenses, registrations, or certifications: 1. N/A 2. N/A 3. N/A 4. N/A 5. N/A 6. N/A |
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Essential Functions: Provide a list of essential functions for this position. Example: Transports boxes weighing up to 60 pounds.
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